Posts Tagged: BOC

Administrative reorganization saves ANR $1.3 million

A year ago, Vice President Dooley made a series of announcements outlining action steps needed to address both unprecedented budget cuts totaling over $9 million in permanent reductions and unfunded liabilities while also realigning ANR administrative units and procedures to efficiently support the UC ANR Strategic Vision and to implement its initiatives.

As a significant part of our response to these challenges, a major effort was launched to maximize administrative efficiency, eliminate duplication, and redirect resources to program support. While minor adjustments are still possible, the major elements of this restructuring are in place and fully operational. Moreover, the actions taken have resulted in substantial savings across ANR.

Maximizing Efficiencies:

Steps taken included:

• Closing two executive offices in Oakland ANR
• Closing the North Coast and Mountain, Central Valley, and Central Coast and South regional offices

The closing of the three regional offices accounted for over 34 administrative FTE and over $2.8 million salary and related expenses. Oakland ANR office closings and other actions generated an additional $400,000.

Redistribution and Streamlining:

To streamline administrative support to our roughly 400 academics and program representatives and to consolidate operations across ANR, we redirected these resources along with those from support units and statewide programs to create three centralized support units:

• The Business Operations Center at Kearney for county needs
• The Business Operations Center at Davis for support units and statewide programs
• The Program Support Unit for support of all phases of ANR program delivery.

Total savings from the administrative reorganization is just under $1.3 million. ANR business, personnel, and program support activities and workflow are being handled. Also, we benefit from the fact that coverage and business controls requirements are met.

These changes have not been without other costs as well. Many staff have been affected by closures or restructuring. Virtually all staff have adapted to new realities and accepted new responsibilities. The result is that we are now structured to more efficiently conduct the business of ANR and more effectively support our research and extension mission.

View or leave comments for the Executive Working Group

This announcement is also posted and archived on the ANR Update pages.

Funds available for ANR staff development

ANR will be providing funds for staff development and the continuation of the popular web-based training system, Lynda.com. The staff development funds will be provided to ANR unit heads/managers to support staff participation in development opportunities such as seminars, workshops, webinars, etc. The unit head/manager may also choose to use the funds for group trainings. Funds will be provided in the amount of $300 per UC non-represented staff employee and UCCE county-paid employee. Funds are being provided to all non-represented career, limited term, and contracted employees regardless of their source of funding.

This funding does not apply to Program Representatives who received professional development funds in July 2010. UC-ANR represented staff can make requests to the ANR Staff Personnel Unit for staff development funds in accordance with their respective bargaining unit contract.

Funds will be transferred by the Business Operations Center at Kearney or Business Operations Center at Davis to a staff program development account for each unit head/manager for allocation. These funds must be spent by June 30, 2011.

View or leave comments for the Executive Working Group

This announcement is also posted and archived on the ANR Update pages.

Business Operations Center at Davis

The ANR Business Operations Center located in the ANR Building in Davis (BOC-D) provides consolidated financial services to most of the Statewide Programs, the Research & Extension Centers, as well as ANR administrative & service units located in Davis.

Key services provided by the BOC-D include financial processing of:

• Travel expense reports
• Entertainment expense reports
• Purchasing (including UCD purchasing card transactions)
• Business contracts/agreements
• Invoice/vendor payments
• Gift acceptance
• Cash collections
• General ledger review
• DaFIS account management
• Contract & Grant financial management
• UC Payroll/Personnel System (PPS) updates/entries
• Monthly payroll leave reporting
• Employee fund changes
• Employee extensions of appointments

The Unit also provides services to the ANR Building including:

• Conference room maintenance & reservations
• Building maintenance & facilities requests

Members of the BOC-D team:

Marianne Goetze, financial services analyst, mgoetze@ucdavis.edu, (530) 752-3935, financial services management, contracts & grants processing, DaFIS account management

Jeri Hansen, financial services assistant jghansen@ucdavis.edu, (530) 754-0386, vendor invoice payment processing, purchasing, out-of-pocket reimbursements, and travel & entertainment processing

Laura Hernandez, financial services assistant, lahernandez@ucdavis.edu, (530) 754-0383, processing of monthly staff time records and academic leave records, business contracts, cash collection processing

Nikki Humphreys, chief administrative officer, nrhumphreys@ucdavis.edu,  (530) 754-8510, UC & ANR policies & procedures, coordination of business operations

Michelle Dore of the Statewide 4-H Office will be joining the unit on Sept. 1. Recruitment will get under way shortly to fill a vacant administrative assistant position and an analyst position that will serve as the primary payroll/personnel system preparer and contracts & grants financial contact, respectively.

Additional information is available on the unit’s website at http://ucanr.org/bocdavis.

View or leave comments for the Executive Working Group

This announcement is also posted and archived on the ANR Update pages.

Business Operations Center at Kearney

As of July 1, the ANR Business Operations Center located at Kearney (BOC-K) is providing comprehensive consolidated financial and payroll-related services in support of county Cooperative Extension offices statewide. This includes providing business services in support of 200 CE advisors and 400 staff employees. The BOC-K's mission is to provide highly effective and efficient financial and payroll services within the guidelines of UC and ANR policies and procedures.

Key services provided by the BOC-K include:

financial processing for:

• travel expense reports
• entertainment expense reports
• purchasing (including UCD Purchasing Card transactions)
• invoice/vendor payments
• gift acceptance
• UCCE checking accounts
• cash collections
• DaFIS account management
• contract & grant financial management UC Payroll/Personnel System

processing and payroll processing for:

• monthly leave reporting for advisors
• monthly time and leave reporting for staff employees
• funding changes for staff and academic employees
• extensions of appointments for staff and academic employees
• academic and staff salary action processing

The BOC-K team members are listed below:

Financial services team:

Kathy Montanez, financial services manager, kmontanez@uckac.edu, (559) 646-6530, financial services management, contracts & grants coordination, DaFIS account management

Lorraine Holm, financial services assistant, lholm@uckac.edu, (559) 646-6590, purchasing, out-of-pocket reimbursements, gift acceptance, and travel & entertainment processing

Nora Rodriguez, financial services assistant, nrodriguez@uckac.edu, (559) 646-6532, vendor invoice processing, UCCE checking account reconciliations, cash collection processing, and travel & entertainment processing

MaryAnn DeLecce, financial services assistant, mdelecce@uckac.edu, (559) 646-6083

Guillermina Garcia, financial services assistant, mgarcia@uckac.edu, (559) 646-6082

Laura Gonzales, financial services assistant, lgonzales@uckac.edu, (559) 646-6084

Helen Moriyama, financial services assistant, hmoriyama@uckac.edu, (559) 646-6081

Payroll/online personnel system & payroll services (PPS) team:

Kennieth Nasalroad, payroll/PPS services specialist, knasalroad@uckac.edu, (559) 646-6544, coordination of academic & staff payroll services and online payroll/personnel processing services

Diane Chadwick, payroll services assistant, dchadwick@uckac.edu, (559) 646-6571, processing of monthly staff time records and academic leave records

Cindy Inouye, payroll services assistant, cinouye@uckac.edu, (559) 646-6535, processing of monthly staff time records and academic leave records

Cathy Edwards, PPS services assistant, cedwards@uckac.edu, (559) 646-6511, online payroll/personnel  processing for new employee hiring, extensions of appointments, funding changes, employee separations

Joyce Hatanaka, PPS services assistant, jhatanaka@uckac.edu, (559) 646-6517, online payroll/personnel processing for new employee hiring, extensions of appointments, funding changes, employee separations

 

View or leave comments for the Executive Working Group

This announcement is also posted and archived on the ANR Update pages.

 

Smith-Lever increased funds to be focused on program development

The Executive Working Group has been notified that ANR is receiving an increase in USDA Smith-Lever funding, and has directed these funds in FY 2010-11 to program development by advisors and program representatives. These funds will be allocated to county directors in the amount of $1,000 per advisor and $500 per program representative, regardless of their source of funding.

These funds are to be used in support of professional development expenses such as professional travel to meetings, conference registration, seminars and in-service trainings. Use of these funds will be approved by each county director.

Funds will be transferred by the Business Operations Center at Kearney to a program development account for each county director to manage, allocate and approve expenses.

EWG hopes to provide similar funding in future years.

View or leave comments for the Executive Working Group

This announcement is also posted and archived on the ANR Update pages.

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