ANR Update

June 1 Zoom Cloud recording data retention policy for UC ANR changes

Starting on June 1, 2021, Zoom cloud recordings will be retained for only 120 days and then automatically deleted. This means any existing cloud recordings will be deleted 120 days after June 1, 2021. Likewise, any new cloud recordings created on or after June 1, 2021, will be stored for 120 days and then deleted.  

Why is this necessary?

ANR has seen explosive growth in the amount of Zoom cloud recordings on our account. All ANR shares a limited Zoom cloud storage, which isn't designed for long-term archiving. If we go over our cloud storage limit, we will no longer be able to create cloud recordings, and we will also be charged overage fees.  We need to make sure that cloud recording continues to be available for all ANR staff.  

What if I need my recordings?

We recognize that many Zoom cloud recordings are essential to ANR's outreach. Therefore, ANR IT recommends downloading and then deleting any cloud recordings you currently have on your account. Once you download your recording, you can upload and share it from a cloud solution such as Box or OneDrive.    

How do I access my cloud recordings?

You can access your cloud recordings by following the instructions below:  

Accessing recording management

1. Sign into your Zoom web portal.
2. In the navigation menu, click Recordings.
   You will see a list of cloud recordings that you started.
3. Adjust the date range and status, then search by the host, meeting ID, topic, or keyword.
   Note: There is no limit on the date you can specify.

Downloading

You can also download the cloud recording to your hard drive and then safely delete it from your account. 

1. Find the recording you want to view and click the topic.
2. Click Download to download your cloud recording.
3. Once the file is downloaded, you can delete the recording.

Deleting cloud recordings

Once you've accessed your cloud recordings, you can delete cloud recordings. This will move the files to the trash, and you can permanently delete them from the trash manually.

For more information, see the official Zoom article about managing cloud recordings: https://support.zoom.us/hc/en-us/articles/205347605-Managing-and-sharing-cloud-recordings.

For any additional help, please reach out to ANR IT help@ucanr.edu. 

Regards,

Sree Mada
Chief Information Officer

 

UCCE academic positions to be released soon

I am pleased to announce that we plan to release a handful of UCCE academic positions for recruitment as soon as we know the final state of our FY2021-22 state budget. The state has announced full restoration of UC's budget for this next fiscal year, offering significant relief to UC ANR's budget outlook. That announcement means that the 12.7% cut we experienced in FY 2020/21 will be reversed, bringing our FY 2021/22 budget back to the pre-COVID levels we had in FY 2019-20.

While this news is very good, challenges will remain to fill the many other UCCE positions identified as high priority. Over the past 20 years, state funding for UC ANR decreased by almost 50% (adjusted for inflation), resulting in a significant decrease of UC ANR's Cooperative Extension Advisors and Specialists; from 427 positions in 2001 down to only 269 in 2021 – creating many vacancies in critical positions.

Strengthening and rebuilding our Cooperative Extension academic footprint is our highest priority and we will continue to seek additional funding for an array of sources. To this end, we have been successful in finding partners to co-fund UCCE Advisor, UCCE Specialist and other program positions. These partnerships reflect how our stakeholders value our people and our work. Not all positions have the same opportunity for partnerships, nor is it a goal to have all positions funded through partnerships, making it important to be able to fund new positions through our state and federal funds.

I wish to thank the Program Council for their work developing recommendations for the highest priority and most urgent 15 UCCE Advisor positions and five UCCE Specialist positions. Likewise, I thank the County Directors, Program Team Leaders, Statewide Program/Institute Directors, REC Directors, and Associate Deans for their efforts to identify priority position needs, considering the 2018 and 2019 proposals and more recent departures. This input was critical to inform Program Council's recommendations.

Over the past couple of years, we continued recruitment for high-priority positions identified through earlier UCCE position processes. See Academic Recruitments for a full list of UCCE academic positions recently recruited.

I look forward to sending more information on the specific positions to be released soon!

Glenda Humiston
Vice President

UC ANR COVID-19 Update: Masks remain a requirement; flu vaccine requirement update

Masks remain a requirement for UC ANR personnel while working on-site or in the field 

In response to recent updates of public health guidance concerning use of masks by the general public in certain outdoor settings, we have updated and clarified UC ANR's requirements for employees to wear a mask while working onsite or in the field. With limited exceptions, employees are still required to wear a mask when working indoors and when working outdoors and less than 6 feet away from other persons. This requirement is based on the Cal/OSHA COVID-19 Prevention Emergency Temporary Standards and will remain in place until these standards are changed.  

While the rate of COVID-19 cases has declined substantially in all areas of the state, there are still people contracting this illness, and we all need to maintain vigilance with safety protocols to reduce the potential of COVID-19 cases occurring in our workplaces or programs. These protocols include symptom screening, maintaining distance from other persons, wearing masks, using hygienic practices, and limiting the size of gatherings. As we return to more in-person activities in the office, field sites, and in the community, many of these protocols will need to continue, with some adaptations. Changes to the Cal/OSHA standards have recently been proposed and may result in revision of this and other workplace safety protocols in the coming weeks. We will continue to monitor changes in public health guidance and worker protection standards and revise UC ANR's COVID-19 prevention protocols accordingly.

Flu vaccine requirement update

As you know, President Drake issued an executive order requiring employees and students who are working or learning on UC properties to get a flu vaccination by November 1, 2020. 

The UC requirement for influenza vaccination ended on April 30, 2021. A determination has not yet been made whether the influenza immunization requirement will be continued for the 2021-2022 academic year. Any changes or continuation of that requirement will be announced at a later date.

Feel free to contact humanresources@ucanr.edu for additional information.

 

Fee policy for graduate student in absentia registration open for employee comment

The University of California Office of the President invites comments on a proposed Presidential Policy - Fee Policy for Graduate Student In Absentia Registration.  The policy is proposed to be revised and includes the following key issues: 

• The revisions to the policy language would permit Deans to establish “a local campus region within which in absentia registration will not be considered” instead of limiting eligibility to students studying outside of California.

The proposed policy is posted at https://ucanr.edu/sites/anrstaff/Administration/Business_Operations/Controller/Administrative_Policies_-_Business_Contracts/Policy_and_administrative_handbooks/ANR_Administrative_Handbook/Recent_Updates/.

If you have any questions or if you wish to comment, please contact Robin Sanchez at rgsanchez@ucanr.edu, no later than July 22, 2021. Please indicate “Grad-In Absentia Policy” in the subject line.

Proposed SARS-CoV-2 (COVID-19) vaccination program policy open for employee comment

The University of California Office of the President invites comments on a proposed Presidential Policy, SARS-CoV-2 (COVID-19) Vaccination Program. The policy includes the following key issues:

• Encourages universal vaccination

• Requires students, faculty, academic appointees, and staff living, learning or working on premises or participating in person in University programs receive a COVID-19 vaccine

• Provides for narrow exceptions and medical/disability exemptions

The proposed policy is posted here: https://ucanr.edu/sites/anrstaff/Administration/Business_Operations/Controller/Administrative_Policies_-_Business_Contracts/Policy_and_administrative_handbooks/ANR_Administrative_Handbook/Recent_Updates/

If you have any questions or if you wish to comment, please contact Robin Sanchez at rgsanchez@ucanr.edu, no later than May 25, 2021. Please indicate “COVID-19 Vaccination Program” in the subject line.

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