Project Board Year One Recap

Feb 6, 2019

On February 1, 2019, Project Board finished collecting its first year of reporting information for academics with ANR merit and promotion (M+P). Launched in May 2018, academics used Project Board to tell us information about their full time equivalent (FTE); populate their dossier exports for annual evaluations, merits, and promotions; share outcomes and activities to meet annual federal/organizational reporting requirements, and civil rights compliance documentation. The information entered into Project Board will also help ANR with advocacy efforts. On March 1, 2019, Project Board finished collecting its first year of reporting for CE Specialists with campus M+P. Participation rates follow.

  • 94% of academics with ANR M+P participated in Project Board by entering data in at least one required field
  • 91% of CE Specialists with participated in Project Board by entering data in at least one required field
  • 78% of academics with ANR M+P reported theme narratives, where outcomes are communicated
  • 75% of CE Specialists with campus M+P reported theme narratives, where outcomes are communicated

Project Board now has over 10K activities, which are searchable by anyone using the “Explore” feature. There are also 1200 projects (hoping this will be available in “Explore” later this year), and almost 600 theme narratives (will NOT be searchable due to sensitivity of information).

Surveys will collect input from users and the development team will prioritize improvements to Project Board as resources/funding become available.

A detailed timeline of system launch dates, trainings, and participation rates can be found in the table below.

 

Launch

Reporting Due

Item and Audience

Status

May 2, 2018

Feb. 1, 2019

Project Board system launch for academics with ANR M+P.

  • Initial announcement made by AHR on March 26, 2018, plus monthly reminders. PPE also sent reminders starting September 24, 2018.
  • Estimated participation rate = 90% or 191 individuals had at least one theme.

Complete

May 2-3, 2018

N/A

Training for academics with ANR M+P.

  • Attended by 30 individuals.
  • Recordings were made available.
  • Monthly technical assistance hours offered August 2018-January 2019.

Complete

July 17, 2018

Aug 27, 2018

Planned multistate FTE for FFY19 for all academics (except CE Specialists from CAES, UCD, collected separately).

  • Initial announcement made on August 7, 2019.
  • Response rate not applicable.

Complete

July 31, 2018

Mar. 1, 2019

Project Board version for CE Specialists with campus M+P.

  • Initial announcement made on July 31, 2018.
  • Response rate TBD

Launch complete; reporting in progress.

Sep. 12, 2018

Oct. 3, 2018

Condition change FTE for SFY18 for all academics, as well as county FTE for applicable academics.

  • Initial announcement made on September 12, 2018.
  • Response rate = 83% or 269 individuals.

Complete

Sep. 26, 2018

N/A

Training for CE Specialists with campus M+P

  • Attended by 26 academics and several campus leaders and dean's office staff.
  • Recordings were made available.
  • Monthly technical assistance hours offered November 2018-February 2019.

Complete

Early Dec. 2018

Feb. 1, 2019

Interfolio for academics with ANR M+P to submit dossiers for annual evaluations, merits, and promotions.

Complete

Mid-Feb. 2019

Varies

Interfolio for reviewers/supervisors

Complete


By Kit Alviz
Author - Program Policy Analyst 5