Project Board will be a new system that replaces DANRIS-X and integrates affirmative action reporting systems (CASA), Academic Human Resources (AHR) systems, and ANR profiles. The new system aims to reduce duplicative data entry efforts and improve user experience, as well as make data accessible for multiple audiences and reporting purposes. Project Board will be designed to manage information for the following purposes:
- Academic Merit and Promotion: The data fields are designed to capture the information that is reported in annual evaluation, merit, and promotion packages. Sensitive information, such as merit/promotion decisions and comments, will remain confidential. Note: CE Specialists that do their merit/promotion process through a campus will have a simpler user experience in order to reduce duplication in effort between campus systems and Project Board.
- Accountability: We hope to be able to better tell the ANR story at the state and county levels. Information is used for various reports including UC budget reports, county reports to Board of Supervisors, etc. Some data fields are required for annual reporting to federal funders (see UC ANR Federal Annual Report Highlights).
- Advocacy Efforts: Information is used for talking points and marketing materials for ANR leaders when talking to legislators, partners, and others.
- Dynamic and modern user experience developed with input from ANR academics.
- Projects, activities, and outcomes/impacts will populate dossier templates for merit/promotion and will also be used by ANR for reporting to funders and other stakeholders.
- Collaborative reporting will minimize reporting efforts for ANR Portal users.
- Projects will be searchable by ANR Portal users, which will facilitate collaboration and increase the organization’s ability to find people and projects.
- Sensitive material, such as merit/promotion decisions, will remain confidential.
- Civil rights compliance reporting is integrated with Extension Activity reporting, required for those whose position descriptions include extending knowledge and information to the public.
Participatory Development - Input Sessions
Input sessions were conducted with the following groups in 2016. Sessions ranged from 30 minute high-level conversations to four-hour detailed conversations with mockup designs.
- Academic Assembly Council
- Affirmative Action unit
- Assistant Deans
- Communication Services
- County Directors
- Program Council
- Program Reporting Group
- Statewide Programs
- UC Berkeley College of Natural Resources
- Academic Affairs
- CE Specialists (10 attended)
- UC Davis College of Agricultural and Environmental Sciences
- College Personnel
- CE Specialists (10 attended; 2 meetings)
- UC Davis School of Veterinary Medicine
- Academic Personnel
- CE Specialists (4 attended)
- UC Riverside College of Natural and Agricultural Sciences
- Academic Personnel Services Unit
- CE Specialists (13 attended)
In the winter of 2017-2018, four user testing sessions were conducted to showcase development to ANR academic users and gather input on improvement and bugs.