Posts Tagged: policy revision

Employee comment sought on academic family-leave policy changes

The University of California invites comments on proposed revisions to Sections 715 and 760 of the Academic Personnel Manual: 

• APM - 715, Leaves of Absence/Family and Medical Leave
• APM - 760, Family Accommodations for Childbearing and Childrearing

Summarized below are the proposed key policy revisions that are being distributed for systemwide review:  

• Proposed revisions are being made to APM - 715, Leaves of Absence/Family and Medical Leave, and APM - 760, Family Accommodations for Childbearing and Childrearing in order to reflect the increase in the paid family leave benefit from 70% to 100% of eligible earnings, with a proposed effective date of January 1, 2023.  All other aspects of the policies will remain the same. 

The proposed policy may be viewed at https://ucanr.edu/sites/anrstaff/Administration/Business_Operations/Controller/Administrative_Policies_-_Business_Contracts/Policy_and_administrative_handbooks/ANR_Administrative_Handbook/Recent_Updates.

If you have any questions or if you wish to comment, please contact Robin Sanchez at rgsanchez@ucanr.edu, no later than July 18, 2022. Please indicate “APM-715/760 Employee Comment” in the subject line.

 

Employee comment sought on proposed presidential policy on UC research data

The University of California Office of the President invites comments on a proposed Presidential Policy on University of California Research Data. This is the second systemwide review for this policy. The first review of the Presidential Policy on the University of California Research Data and Tangible Research Materials was initiated on December 17, 2020, and closed April 7, 2021.

Ownership of research data by the UC Regents is a long-standing precept originally articulated in Regulation 4 (Academic Personnel Manual 020), where it states “Notebooks and other original records of the research are the property of the University.” Regulation 4 was issued in 1958, and it is still in effect.

The purpose of the new Presidential Policy on University of California Research Data is to 1) clarify ownership of and responsibility for research data generated during the course of University research, 2) encourage active data management practices, and 3) provide guidance with respect to procedures when a researcher leaves the University. 

The proposed policy may be viewed at https://ucanr.edu/sites/anrstaff/Administration/Business_Operations/Controller/Administrative_Policies_-_Business_Contracts/Policy_and_administrative_handbooks/ANR_Administrative_Handbook/Recent_Updates/

If you have any questions or if you wish to comment, please contact Robin Sanchez at rgsanchez@ucanr.edu, no later than April 13, 2022. Please indicate “Research Data Policy Employee Comment” in the subject line.

 

Employee comment sought on proposed policy on supplement to military pay

The University of California Office of the President invites comments on proposed revisions to the Presidential Policy on Supplement to Military Pay. The proposed policy revisions include the following: 

• Removal of all references to the four-year review provision.
• Additions/update of existing policy language including scope, definitions, benefits terminology, compliance/responsibility and procedures.
• Updated links and addition of gender neutral language throughout the policy.

For reference the draft policy can be found on UCNet. The proposed revisions to SMP are also posted at: https://ucanr.edu/sites/anrstaff/Administration/Business_Operations/Controller/Administrative_Policies_-_Business_Contracts/Policy_and_administrative_handbooks/ANR_Administrative_Handbook/Recent_Updates/

If you have any questions or if you wish to comment, please contact Robin Sanchez at rgsanchez@ucanr.edu, no later than April 18, 2022. Please indicate “SMP Employee Comment” in the subject line.

Employee comments sought on conflict of commitment policy for faculty

The University invites comments on proposed revisions to the following policy on conflict of commitment:  

• APM - 025, Conflict of Commitment and Outside Activities of Faculty Members;

Summarized below are the proposed key policy revisions that are being distributed for systemwide review.  

Key policy revisions 

• Expand applicability of APM - 025 to cover designated other academic appointee titles. Ten designated other academic appointee titles have been identified that would be newly subject to designated prior approval and annual reporting requirements ofAPM - 025, if engaging in foreign activities, as described below. Reporting requirements that impact represented academic titles will be subject to the meet and confer process with the appropriate union(s). Designated other academic appointee titles that would be newly subject to the proposed policy revisions are:
  • Academic Administrator Series
  • Academic Coordinator Series
  • Agronomist Series
  • Astronomer Series
  • Coordinator of Public Programs Series
  • Professional Research Series
  • Project Scientist Series
  • Specialist Series
  • Specialist in Cooperative Extension Series
  • Postdoctoral Scholars

• Expand applicability of APM - 025 to cover appointments above 0%. The revised policy proposes to require faculty and designated other academic appointees, including recall appointees, subject to APM - 025 and appointed above 0%, to secure prior approval for and submit annual reports on participation in foreign activities, as described below.

• Establish subcategories in APM - 025 for domestic and foreign activities within Category I and Category II Outside Activities. The revised policy proposes the establishment of new subcategories I.A and II.A for domestic activities and new subcategories I.B and II.B for foreign activities. Faculty would be responsible for securing prior approval for participation in Category I.A, I.B, and II.B activities and for submitting annual reports on all Category I and Category II activities. Designated other academic appointees would be responsible for securing prior approval for participation in and submitting annual reports on Category I.B and II.B activities.

• Remove Appendices B, C and D. The revised policy proposes to delete Appendices B, C, and D, as all campuses use OATS for APM - 025 prior approval and annual reporting processes. 

The proposed revisions to APM - 025 are posted to the Academic Personnel and Programs website under the “Systemwide Review” tab. It may also be viewed at: https://ucanr.edu/sites/anrstaff/Administration/Business_Operations/Controller/Administrative_Policies_-_Business_Contracts/Policy_and_administrative_handbooks/ANR_Administrative_Handbook/Recent_Updates/

If you have any questions or if you wish to comment, please contact Robin Sanchez at rgsanchez@ucanr.edu, no later than February 8, 2022. Please indicate “APM-025 Employee Comment” in the subject line.

 

Employee comments sought on proposed presidential policy on sustainable practices

The University of California Office of the President invites comments on the proposed updates to the existing Presidential Policy on Sustainable Practices.  The proposed revisions address the following key issues: 

• Green Building Design: The updates to this policy section align with industry practice by providing an option for building design teams to further customize their use of energy efficiency performance targets for laboratory buildings. The updates also specify a reporting procedure for the existing policy requirement for energy efficient new buildings. 
• Climate Protection: First, this policy section is revised to add criteria addressing concerns around the quality of potential carbon offsets that locations may purchase to meet greenhouse gas emissions reduction goals.  Historically, no constraints have been in place for the purchase of offsets.  Second, consistent with the expanded, more comprehensive and inclusive mission of the Carbon Neutrality Initiative and in response to input from many faculty and students, campus climate action plans that have previously focused exclusively on emissions reductions will be required to also integrate environmental justice, adaptation and resilience. Third, in response to some confusion regarding whether the policy would allow locations to increase greenhouse gas emissions after meeting the 2020 emissions target, the revisions clarify that greenhouse gas emissions reductions should be maintained after the 2020 target date. 
• Sustainable Transportation: Technological advances in zero emission vehicles and new State policy goals for zero emission vehicles led to a need and opportunity to update the fleet goals in this policy section. Secondly, changes in work and commuting patterns during the pandemic created an opportunity and need for campus sustainable transportation programs to promote telecommuting opportunities. 
• Sustainable Water Systems: Updated the section to make it easier to read and removed expired dates and details that are already regulatory requirements.
• Sustainability at UC Health: Some health locations had not yet adopted waste and water reduction goals. All health locations will now have the same waste and water reduction goals.

The proposed policy can be downloaded from Box at https://ucdavis.box.com/s/hgcqxoa7evrchtnsy827nduziiytkdyk. When access to the UC ANR portal is available, the proposed policy will be posted at https://ucanr.edu/sites/anrstaff/Administration/Business_Operations/Controller/Administrative_Policies_-_Business_Contracts/Policy_and_administrative_handbooks/ANR_Administrative_Handbook/Recent_Updates.

If you have any questions or if you wish to comment, please contact Robin Sanchez at rgsanchez@ucanr.edu, no later than December 10, 2021. Please indicate “Sustainable Practices Policy” in the subject line.

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