Aggie Expense | ANR Aggie Enterprise

AggieExpense - Known Issues

Date Created	Issue Summary	Status
3/7/2024	Travel and Procurement card transactions have been identified as missing from the GLIDE Report.	The issue has been reported to GLIDE Team.

AggieExpense - Resolved

Date Created

Issue Summary

Status

Resolved 1/19/2024

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1/16/2024

AggieExpense, which has been unavailable for the past month to implement the new Chart of Accounts, is once again open for report creation and expense reconciliation.

Please take a moment to carefully read each of the following:

Pending (unsubmitted or returned) Expense Reports and Requests, created before January 18, 2024, cannot be submitted, and should be deleted.

If you have pending expense reports, delete the reports from your profile.
Imported expenses will return to the Available Expenses, where they can be added to a new expense report.
If a report containing out of pocket expenses is deleted, the out of pocket expenses are deleted and will need to be recreated on the new report.

Create new expense reports to clear aging expenses.

To accommodate for the cutover period, Tax, Compliance and Controls has extended expense reconciliation and report deadlines for transactions posted between mid-December and mid-January from 60 days to 90 days for tax on late employee reimbursements.
Please direct all tax related questions to afs-trcmail@ucdavis.edu.

Create new requests for card applications and changes, non-employee travel cash advances, and Research Subject cash advances.
Allocation help is available on the Supply Chain website if you are unfamiliar with the new GL/PPM Chart of Accounts.
Preferred Booking Program (PBP) Imported Expenses will be available for reconciliation by the end of next week (1/26/24).

Our system experts are working diligently to enable imported PBP transactions.
Tax, Compliance and Controls will adjust accordingly to avoid late reimbursement imputed income tax on all affected transactions.

Direct Deposit for Reimbursements

New feature available in AggieExpense: Bank Information for direct deposit.

Employees maintain their own direct deposit bank information.
Employees may use different bank accounts for reimbursements and payroll.
AggieExpense ? Profile ? Profile Settings ? Bank Information
Direct deposit is NOT available to non-employee travelers.
Direct deposit is NOT available for cash advance requests.

For help using AggieExpense, visit the AggieExpense information website or email expensehelp@ucdavis.edu.

Visit the Banking Card Program or Preferred Booking Program websites or email cardprogramhelp@ucdavis.edu if you have questions on those programs.

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AggieExpense (boundary system) is experiencing go-live issues. Please DO NOT create reports at this time. All reports already created will need to be recreated when we open the system. UC ANR and UC Davis AggieExpense teams are working to resolve this issue.

Resolved 1/19/2024

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