Amador County Fair Information
Amador County 4-H Youth Development Program
Requirements for Participation at County Fair
Youth may enroll in a project at anytime during the year, however the minimum requirements for successfully completing a Home Arts or Animal Science project, which qualifies the youth to participate in the County Fair are:
- All returning youth members, must complete enrollment in 4-H by October 15th of the current program year.
- Youth members must attend 80% of all monthly community club meetings held from September 1st to the Monday of Fair in the current program year.
- Youth members must attend 80% of all project meetings held from September 1st to the Monday of Fair in the current program year.
- All new youth members, must complete enrollment in 4-H by December 1st of the current program year.
- Youth members must attend 80% of all monthly community club meetings held from the time they enroll in 4-H to the Monday of Fair in the current program year.
- Youth members must attend 80% of all project meetings of the project held from the time they enroll to the Monday of Fair in the current program year.
Note: If a youth member fails to satisfy this attendance requirement by the Monday of fair week, their fair eligibility will be revoked, they will not be allowed to participate in the fair as a 4-H member, and they will not be allowed to bring that exhibit to the fair.
- Youth members must have a written 4-H record, Annual Project Report for each project, to provide proof of supervision, the length of project, attendance at meetings, and work completed in the project. 4-H Annual Project Reports must be submitted to the respective project leader and community club leader. Leaders will review the record and sign to signify satisfactory completion of the project.
- Youth members represent the 4-H program while at fair and are expected to abide by the California 4-H YDP Youth Code of Conduct. Infractions of the 4-H Code of Conduct must be reported promptly by anyone observing them to the adult volunteer or staff in charge, who will bear final responsibility for disciplinary action.
- Youth members must abide by the rules governing participation at the Amador County Fair and/or other qualifying fairs are as stated in the respective premium books, the current year State Rules for California Fairs, and CDFA’s Agreement Between 4-H Youth Development Program, Future Farmers of America, Grange and Independent Exhibitors.
- Paper fair entry forms with required club and/or project leader signatures and online entries must be submitted by the youth member to the fair office by the deadline stated in the fair premium book.
Animal Science & Home Arts Project Policies
- 4-H project animals are to be under the immediate control of the 4-H owner. If the animal is kept at a place other than the 4-H owner’s home or property, a letter with full explanation of facts will be written to the Amador County 4-H Ext. Office within 10 days.
- Any abuse of an animal, unethical treatment or violations of these regulations by an exhibitor shall be referred to the County Director for disciplinary action and possible expulsion from the project.
- State 4-H policy outlines age requirements for membership in the large livestock projects. Primary members (under the age of 9 as of January 1) will not be allowed to enroll in any project that requires large animal ownership, handling or exhibition. Primary members may not enroll in large animal projects such as: beef, dairy goat, market goat, horse, sheep, or swine projects. Primary members may enroll in the following small animal projects: rabbits, cavies, poultry, Pygmy, and Nigerian Dwarf goats.
- Livestock ownership requirements for large/small animals will be as stated in the Amador County Fair Premium Book. In case of an emergency or excused absence at the time of fair contact the fair for current policy on allowing another member to show your animal for conformation. All Horse Lease Agreements must be turned into the Amador County 4-H Ext. Office within 120 days before fair.
- At the beginning of the year youths must choose in which organization they will carry their ownership/entrepreneurial project (i.e., project animal). 4-H, FFA and Grange members may transfer projects between organizations once in a calendar year. Transfers must take place not less than sixty (60) days (or the number of days required for the ownership and supervision of respective species - whichever is greater) prior to the exhibit or award recognition of the project. Transfers between organizations should be documented using the Livestock Project Transfer Form. Youth who transfer their animal project from 4-H to another organization may continue to stay involved in a 4-H leadership capacity within the same project.
- All Home Arts work must be created and/or owned by the 4-H exhibitor enrolled in a home arts project..
This information can be downloaded here (Requirements for Participation at County Fair 2018-2019).
Amador County 4-H youth members may enter into the Junior Livestock, the Horse Show, Jr. Feature Exhibits and 4-H, Grange & FFA Department, if they meet the previous requirements.
California 4-H Uniform for Fair
While A uniform is not required for participation in any 4-H sponsored activity, event, meeting or occasion. Fairs do not fall under the jurisdiction of the 4-H program and may require their own clothing for showing. The CDFA Fairs and Exposition Rule Book and the 4-H Youth Development Organization do not mandate a uniform or attire for judging.
California 4-H hats, ties, and scarves can be purchased at Leslie Carman 4-H Supplies.
This company is listed as a resource only and does not imply endorsement by the 4-H Youth Development Program.
California 4-H Age Divisions
Primary 4-H Members: 5 years to 8 years old as of December 31st of the program year.
Junior 4-H Members: 9 years to 10 years old as of December 31st of the program year.
Intermediate 4-H Members: 11 years to 13 years old as of December 31st of the program year.
Senior 4-H Members: 14 years to 19 years old as of December 31st of the program year.
Fair Entry Forms and Other Documentation
Junior Livestock - Junior Livestock Entry System (online only, CLOSED-Available May 1st)
4-H Equine Lease Agreement Due to 4-H Office 3/23/2019
4-H, FFA, Grange & Open Junior Department - Amador County Fair Entry Form
Junior Special Competitions - Junior Special Competition Entry Form
Junior Feature Exhibits
Annual Project Reports must be up-to-date and signed by your project leader. Please turn your A.P.R. into your project leader for fair by July 23.
Amador County Quality Assurance and Ethics Awareness Requirement
All Amador County Fair Junior Livestock Exhibitors, excluding primary members, are required to have current Quality Assurance and Ethics Awareness training certification by March 24th for beef cattle and May 18th for all other market animals.
The California State Fair Quality Assurance and Ethics Awareness program is being phased out and new certifications are no longer being offered. The Amador County Fair will accept the Youth for Quality Care of Animals (YQCA), a national multi-species quality assurance as the approved Quality Assurance requirement to exhibit, show and sell.
Here is the link to the YQCA site: http://yqca.org/
California Department of Food and Agriculture
Veterinarian-Client-Patient Relationship (VCPR) Practice Model – Youth Agriculture-CDFA Informational Brochure
Livestock Project Transfer
At the beginning of the year youths must choose in which organization they will carry their ownership/entrepreneurial project (i.e., project animal).
The Livestock Project Transfer Form that should be used when project animal transfers are taking place between organizations; 4-H, FFA, Grange, or Independent.
The form and policy regarding project transfers is outlined in the 4-H Policy Handbook Chapter 7, IV, E Animal Ownership.
Youth who transfer their animal project from 4-H to another organization may continue to stay involved in a 4-H leadership capacity within the same project.
Amador County Fair Dates
Heifer Replacement Ownership of Heifer November 1, 2018 for 2019 Amador County Fair
Heifer Replacement must submit a completed Project Agreement Form and copy of Bill of Sale/Yellow Transport Form to the Amador County Fair office no later than close business Friday, January 26, 2019, no later than close business, Amador County Fairgrounds
Heifer Replacement pregnancy check date of Saturday, March 23 (8 a.m. – 11 a.m.)
Beef Pre-weigh – Sunday, March 24 (8 a.m. – 10 a.m.)
4-H Equine Lease Agreement – due Saturday, March 23 (to the 4-H OFFICE)
Sheep, Swine, Goats Pre-Weigh – Saturday, May 18 (7 a.m. – 11 a.m.)
Rabbits & Birds Exhibitors must declare by Saturday, May 18
Register tattoo #’s for meat rabbits and pick up bands for meat birds
Paperwork due May 20
Fair Clean-Up and Workday June TBA (9 a.m. – 1 p.m.)
Livestock ENTRY FORMS– Due Friday, June 21
Pen Set Up Sunday, TBA (8 a.m. – 1 p.m.)
Static Exhibits in place July 22 (10 a.m. – 4 p.m.) & July 23 (10 a.m. – 4 p.m.)
MANDATORY Livestock Exhibitor's Meeting – Tuesday, July 23 (3:15 p.m.)
Livestock Weigh-In – Tuesday, July 23 (Swine after vet check, Beef, Sheep, and Goats after Livestock Exhibitor's Meeting)
Heifer Replacement (2) color photographs due Tuesday at Fair weigh-in (July 23)
Amador County Fair ~ July 25-28 ~
(2019 Amador County Fair Livestock Schdule TBA)
Junior Livestock Auction Sunday, July 28 (10:30 a.m.)
Still Exhibits pick-up Monday, July 29 (10 a.m. – 4 p.m.)