Position Management Form & Waiver of Recruitment
The very first step that you’ll take when requesting recruitment, whether it's for a career, limited-term, contract, per diem, or casual appointment, is to create a Zen Desk ticket, complete a Staff Position Management Form 1.17.23 (must be downloaded and completed in Adobe). You will need to know some information to complete the form such as the Location Code. You’ll also need to update your Org Chart to identify your vacant position. If the vacancy replaces someone, you will need to utilize the same position number.
If you have an identified candidate for your recruitment, then you’ll need to complete a Waiver of Recruitment form as well.
*For help with creating your secure Adobe Digital Signature, please refer to these instructions.
Staff Position Management Process (slide deck)
Staff Position Management Form 1.17.23 (download and complete in Adobe)
You will also need to submit a Job Description (JD). Log into JDX Job Builder, and look in your My Employees QuickLink to see if the JD is housed there. If it says "Default Job Description," you'll need to use the Add Job Description QuickLink to enter one (see Classification page for training). However, if the Job Title is listed, you may Revise the Job Description to update it, if necessary.
You can find a list of approved pre-classified positions by viewing the Accelerated Hire Positions 04.01.2021 .
You can find brief details on the duties and associated costs of our more popular positions by selecting the appropriate tab here: Typical Positions 2022
Submitting Your Request
When you're ready to submit your recruitment request, please go to our online HR Help Desk and open a ticket. In the message portion of your ticket, please explain your recruitment request and include the Position Number (or temporary number) from JDX Job Builder. You'll also need to complete the Position Management Form, Org Chart, and Waiver of Recruitment (if applicable) as documents to the ticket.
Once our office receives your request, we will assign it to one of our HR Analysts who will then contact you and assist you with the process.
Talent Acquisition Management
To get to TAM, please login to UCPath and then go to: Recruiting Workcenter> Employee Self Service> Browse Job Opening > Select Posting Title.
To help accelerate the hiring process, HR has already pre-classified several positions. For a list of approved pre-classified positions, refer to the Accelerated Hire Positions 04.01.2021 . The two ways to accelerate the hiring process are explained in detail below:
Pre-Classified Position Descriptions – Waiver of Recruitment (limited-term, contract, per diem)
HR has pre-classified and pre-posted several regularly used positions in our recruitment system. This means you can skip quickly to having the qualified identified candidate apply to the position. Simply prepare a Position Management (PM) and the Waiver of Recruitment forms and send the selected applicant the appropriate link. The HR analyst will review the documentation and the employee's qualification prior to completing a salary analysis.
Pre-Classified Position Descriptions – Open Recruitment (career, limited-term, contract, per diem)
Multiple position descriptions have been pre-classified and are ready to be prepared for recruitment. This means you can copy the position description using the appropriate library number (in CATS or Job Builder) listed on the Accelerated Hire Positions 04.01.2021 , make minimal changes (such as location, supervisor, hours of work, etc.), and have the position description moved directly to recruitment. Simply prepare a PM Form and submit to Human Resources the position’s Class Log Number in CATS (if it's a represented position), Job number in JobBuilder, or a Word document.
Reference Check resources
Waiver of Recruitment - For ID Candidates