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DMV
Pull Notice System
The Employer Pull Notice Program is a system which allows employers to monitor their employees' driving records. Whenever an enrolled employee has an action taken against his/her driving record (e.g. ticket, accident, suspension, renewal, etc) the DMV notifies the employer. While California law mandates employers to enroll commercial drivers, enrollment of other non-commercial drivers is possible. Please contact the Staff Personnel Unit to discuss these instances.
Should any of my employees be enrolled?
- Commercial drivers - Yes
- Hired as driver - Yes
- Driving is a safety requirement or need: EMT, Superintendent, Risk Management Officer, etc. - Yes
- Other positions - Contact Staff Human Resources
Enrollment
In order to enroll an employee into the program, the employees job description must have the following condition of employment included in their job description.
- Possess and maintain a valid California driver's license.
- Participate in the Department of Motor Vehicles (DMV) Pull Notice System.
- A copy of own DMV record will be required as a condition of employment.
For Non-Enrolled Employees
Include this language in the Position Desription
-While County and UC Vehicle use is not required, employees who utilize those fleet vehicles may be required to participate in the DMV Pull Notice system and possess valid California Driver's License.
-Ability and means to travel on a flexible schedule as needed, proof of liability and property damage insurance on vehicle used is required.
DOT
Department of Transportation (DOT) requirements apply to any person who, in the course of University employment, operates a vehicle that meets one of these criteria: (a) gross combination weight rating (including towed units if they have a rating of more than 10,000 pounds) or gross weight rating of 26,001 or more pounds, or (b) designed to transport 16 or more passengers including the driver. The DOT regulations are designed to protect the public by requiring employers to test transportation employees for the use of alcohol and drugs.
Department Responsibilities
- Identifies the position requiring DOT based on specific job classifications and criteria noted in policy. Statement appears under "Work Environment" section of the position description: “Employment is contingent upon successful completion of the Department of Transportation (DOT) Drug & Alcohol Testing Program and will also be placed on the random testing pool list for drug and alcohol testing following employment.”
- Note, most positions with DOT requirements also require participation in the California Department of Motor Vehicles (DMV) Pull Notice System, which notifies the University when driver-employees are convicted of motor vehicle violations and when action is taken against a driver's license or special certificate. Please check with your Employment Consultant/Recruiter. If required, the following statement will be included in the position description under “work environment: prior to Compensation/HR review of the position description: "This position is subject to the California Department of Motor Vehicles Pull Notice System."
- Upon selection, department schedules individual for DOT testing with Employee Health prior to initial start date.
- If DOT is successfully completed, the department initiates the hire decision in the CATS/PeopleAdmin system following consultation as appropriate with the department's Employment Consultant/Recruiter in HR.