PCPA Frequently Asked Questions
Training video coming soon...
The term "TB Testing" is frequently mistaken for the state-mandated "TB Risk Assessment." The State of California designed the tuberculosis (TB) risk assessment as a preventive measure to manage and control TB. These forms do not contain medical information, and ANR neither receives nor solicits any medical test results.
You can access the TB Risk Assessment form here: https://ctca.org/wp-content/uploads/TBCB-CA-School-Staff-Volunteer-TB-Risk-Assessment_updated-May-20203.pdf. For our records, ANR requires the submission of the Certificate of Completion, located on page 3 of the form. This section should be completed by a nurse practitioner, a nurse, or a doctor.
The Certificate of Completion is securely stored by ANR Risk Services. Typically, PCPA collaborates with Risk Services to send a letter of attestation of clearances to the relevant school(s). However, these forms can also be directly sent to the school, as they do not include any medical information.
If you have any questions, please reach out to PCPA directly, and we will gladly assist you through the process.
ANR utilizes Sterling for fingerprinting to conduct background checks on social security information, and a DOJ livescan background check for criminal charges, including misdemeanors and felonies. Upon clearance of the background check, employees will be required to enroll in subsequent arrest notices (SAN), which are overseen by ANR's Risk Services unit. It is not recommended for our employees to undergo a separate background check through any third party.
For any inquiries, please reach out to PCPA directly, and we will gladly assist you in navigating through the process.
Follow the steps on this page: https://ucanr.edu/sites/canra/
Contact Robin Sanchez, rgsanchez@ucanr.edu, as soon as possible with questions and/or concerns.
Do not respond to the requestor or disclose any records.
Robin and Rachel Lloyd will send the ten-day notice of receipt to the requestor and help you contact the correct offices of record to gather responsive records. Once all the records have been collected, they will analyze responsive records for applicable disclosure exemptions.
*If you received a subpoena not addressed to you, please scan and send to Robin Sanchez, rgsanchez@ucanr.edu immediately.
If addressed to someone else, UCCE, REC, Custodian of Records, or any other name specific to ANR, tell the server you cannot accept and have them service directly to Robin Sanchez, 2801 2nd Street, Davis, CA 95816.
If addressed to the University of California, UC Regents or the Regents of the University of California, tell the server you cannot accept and have them service the UCOP Office of General Counsel, 1111 Franklin Street, 8th Floor, Oakland, CA 94607.
If you received a subpoena addressed to you, scan and send to Robin immediately. Do not disclose any records. Robin and Rachel Lloyd will provide next steps.
If you are not a filer and still believe you have a potential Conflict of Interest, please contact Robin Sanchez, rgsanchez@ucanr.edu, immediately.
All records need to be maintained according to the UCOP record retention schedule, https://recordsretention.ucop.edu/.
2 – The other party doesn’t have a form, please use our MGP MOU template (Located in the right column). Before sending to the other party, fill out the template as best you can and send to PCPA at newagreement@ucanr.edu. PCPA will review, provide you with next steps, and assist you through the process.
Most of the time PCPA will arrange for execution of agreement for both parties via DocuSign. In some instances, the other party has a preferred method of signature collection, but PCPA will always guide you through this process.
1. To be mailed to the appropriate ANR person with authority to sign. PCPA will direct you on the appropriate person and address
2. Include return envelope and necessary postage with return address.
3. Print the same number of “original” copies as there are parties to the agreement (e.g., if there are two parties, you need two copies, one for each party, etc.).
4. PCPA will guide you through this process
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