Fellowship, Internship, Volunteer Agreements

 

On this page: Fellowship, Internship, Volunteer, Execution/Signature Authority, HR Intake Process

Overview

Fellowship, internship, and volunteer programs play vital roles in the UC Agriculture and Natural Resources (UC ANR) community, offering unique opportunities for individuals to engage with and contribute to various programs and initiatives. Fellowships provide short-term, focused experiences for professional development, while internships offer hands-on learning opportunities for students at different educational levels. Volunteers play crucial roles in supporting UC ANR's mission through their unpaid service. Each of these programs has specific requirements and benefits, contributing to the diverse and dynamic environment of UC ANR.

Fellowship Agreements

Fellowships offer short to long-term opportunities (from weeks to months) for professional development, funded by associations or organizations to expand leadership. They support activities like graduate study, research, and training, allowing exploration of fields and offer advancement in a particular field of work. Fellows, often mid-career professionals or researchers, receive funding for research or projects, with worker's compensation responsibilities falling to the institution if enrolled elsewhere.

Please note, an agreement (aka Memorandum of Understanding) is likely necessary.

For inquiries regarding fellowships, please contact humanresources@ucanr.edu or visit HR's Fellowship Opportunities webpage for more information. Please contact newagreement@ucanr.edu if you need agreement/MOU assistance.

 

Fellowship Setup Steps
#1 Agreement Creation/Validation

An agreement (aka MOU) may be necessary. Follow the below steps to create or validate relevant agreement.

  1. Obtain a copy of the affliate institution's preferred “fellowship/site learning/affiliation agreement form”. If the institution does not have one, contact newagreement@ucanr.edu, and we will assist in creating one.
  2. Fill out the agreement form, also known as a Memorandum of Understanding (MOU).
  3. Send the draft agreement to newagreement@ucanr.edu to request a review of the affiliated institution’s preferred agreement.
  4. PCPA reviews the agreement to ensure compliance with UC policy and state and federal regulations, providing comments and outlining next steps. 
  5. Statewide Program sends redlines and comments to the affiliate institution, if any.
  6. The affiliate institution reviews, provides comments or approves redlines
  7. Repeat steps 4-6 until the agreement is approved by all parties.
  8. Once the agreement is approved by all parties, PCPA arranges for agreement execution. Note, agreements/MOUs can only be signed by the appropriate person with the delegation of authority on behalf of ANR. County Directors, program advisors, or anyone without the delegation CANNOT sign. See execution/signature authority below.
  9. Agreement complete!
#2 Initiate HR Intake Process for Fellowship

Review HR's Fellowship Opportunities webpage for details on the Intake process, requirements and additional information. Contact humanresource@ucanr.edu to initiate the process. This step can be done at the same time as any agreement/MOU process that may be required.

Internship Agreements

Interns are students or recent graduates who work with us to gain practical experience in a specific field. Internships are typically short-term positions, lasting a few months, and can be paid or unpaid.

Human Resources can make a determination about whether your intern must be paid or unpaid.

Please note, an agreement (aka Memorandum of Understanding) may be necessary.

For inquiries regarding internships, please contact humanresources@ucanr.edu or visit HR's Fellowship Opportunities webpage for more information. Please contact newagreement@ucanr.edu if you need agreement/MOU assistance.

 

Internship Setup Steps
#1 Agreement Creation/Validation

An agreement (aka MOU) may be necessary. Follow the below steps to create or validate relevant agreement.

  1. Obtain a copy of the affliate institution's preferred “internship/site learning/affiliation agreement form”. If the institution does not have one, contact newagreement@ucanr.edu, and we will assist in creating one.
  2. Fill out the agreement form, also known as a Memorandum of Understanding (MOU).
  3. Send the draft agreement to newagreement@ucanr.edu to request a review of the affiliated institution’s preferred agreement.
  4. PCPA reviews the agreement to ensure compliance with UC policy and state and federal regulations, providing comments and outlining next steps. 
  5. Statewide Program sends redlines and comments to the affiliate institution, if any.
  6. The affiliate institution reviews, provides comments or approves redlines
  7. Repeat steps 4-6 until the agreement is approved by all parties.
  8. Once the agreement is approved by all parties, PCPA arranges for agreement execution. Note, agreements/MOUs can only be signed by the appropriate person with the delegation of authority on behalf of ANR. County Directors, program advisors, or anyone without the delegation CANNOT sign. See execution/signature authority below.
  9. Agreement complete!
#2 Initiate HR Intake Process for Fellowship

Review HR's Fellowship Opportunities webpage for details on the Intake process, requirements and additional information. Contact humanresource@ucanr.edu to initiate the process. This step can be done at the same time as any agreement/MOU process that may be required.

Volunteer Agreements

An Adult ANR Volunteer is an individual aged 18 or older who provides unpaid services or conducts activities supporting a UC ANR program. An appointed UC ANR Volunteer undergoes a formal recruitment, orientation, screening, training, and certification process as part of an organized ANR Volunteer Program. This process is crucial as appointed volunteers essentially act as agents of UC ANR and must undergo a criminal records check. This formal process also ensures that appointed volunteers are covered by supplemental insurance, protecting them from personal liability in case of negligent actions.

Each of the 4-H, UC Master Gardener, and UC Master Food Preserver programs has an established volunteer screening and recruitment process. Refer to the program websites for the latest information on volunteer opportunities and requirements.

Minors can be appointed as a volunteer only on an exceptional basis. Those supervising a volunteer who is a minor must have extra training, become a Mandated Reporter, and complete a criminal records check.

For more information regarding volunteers or to setup a volunteer, please contact UC ANR Risk Services.

Execution/Signature Authority

MOUs need to be signed by the proper authorities from all parties. The proper authority for UC ANR is from the Delegation of Authority 1058, which has been re-delegated to the Associate Vice President, Associate Vice President Business Operations, the Controller and in some instances a designee.

Typically, PCPA arranges for execution for both parties. We prefer to use electronic signatures (eSignatures) through DocuSign. To help expedite your agreement:

  1. Discuss eSignature option when beginning collaborations
  2. Provide name and title of signature authority for other party & direct email with draft agreement
HR Intake Process

HR Fellowship Opportunities Webpage

Options and Requirements pdf

Contact Us

newagreement@ucanr.edu

Templates

Internship Agreement Template