Reviewing multi-chapter books

Authors’ responsibility

1. When authors log in, they receive instructions about how to submit a manuscript. Note the last paragraph.
   
   

   Authors: Please submit your manuscript in Word if possible; both .doc and .docx extensions are acceptable. Charts, graphs, tables, and all photographs and line drawings that provide important technical content are considered part of the text and must be peer reviewed with the manuscript. Photos or illustrations provided for aesthetic purposes or seasonal photos not yet available do not have to be submitted for peer review. In that case, describe the missing photos or provide basic caption information.
   
   If you are submitting a manuscript that is part of a multi-chapter book, write the book's title and the Technical Editor (the person organizing the book) in the Comments field. Attach the book's Table of Contents if available.

   
   
   
2. They select “Chapter in a book” as their type of submission. If, for some reason, they have not attached the Contents or indicated the book’s title or Technical Editor in the Comments field, they can be emailed easily for that information.
   
   
3. The Table of Contents now becomes part of the submission, just like the manuscript, accompanying artwork or photos. It can be sent to reviewers so they have some context about where the chapter fits in the larger publication.

Editors’ responsibility

The “editors” insofar as the online system is concerned, are AE Chair Janet Hartin and Director of Publishing Jim Downing. When we receive email; notice that a “chapter in a book” manuscript has been submitted for peer review, we have the option to look over the manuscript, the information from the author and the Table of Contents and then “redelegate” the chapter to a second Associate Editor, if this is appropriate. This takes a little editing of the letter templates on our part

1. First AE will receive this customized email:

Dear {AE Name},
As part of the multi-chapter book [title here] the chapter {Title} {ID#} has been redelegated to the appropriate Associate Editor [second AE’s name].
Title: { }
Submission date: { }
Submission ID: { }
Authors: { }
Title: {sub_Title}
[Second AE] has received a copy of the publication's Table of Contents.
Although you are no longer responsible for the peer review process for this manuscript, please communicate with [Second AE] to remain aware of its process and conclusion.
Thank you,
{sys_Signature}

2. And the second AE will receive this customized email:

Dear {AE Name},
The peer review of the multi-chapter publication [add book title] has been assigned to [add first AE’s name here]. Due to your subject expertise, it is more appropriate that you manage the peer review of the attached chapter.
Title: { }
Submission date: { }
Submission ID: { }
Authors: { }
Attached also is a copy of the publication’s Table of Contents.
Please communicate with [first AE’s name] so you are both on track with the process and conclusion of your reviews.
Thank you,
{sys_Signature}

Associate Editor responsibilities

Communicate with each other! You will not be able to access the system to see the reviews or deadlines of the chapters being handled by the other AE, but you can email each other or Janet and Jim for this information.