Treasurer's Corner

Welcome! 

Here you will find all things 4-H Treasurer and finance related. Don't see something you need? Contact our office and we will assist you.  

22-24 Treasurer Book Guidelines

Important Information:

The financial documentation and peer review for 4-H Units must be completed and turned into the San Luis Obispo County 4-H office no later than August 16th of the current program year. 

Youth and 4-H Club Treasurer Book Judging Deadline: TBA

*Page Updated October 2023

Treasurer Manual Forms

4-H Treasurer's Manual, Updated 2014

• Form 5.2 Mid-Year Club Peer Review Report
• Form 5.3 Mid-Year Club Peer Review Committee Checklist
• Form 6.1 4-H Club Monthly Report
• Form 6.2 Annual Inventory Report
• Form 6.3 Annual Financial Report
• Form 7.1 4-H Treasurer's Checklist
• Form 8.1 4-H Club Ledger
• Form 8.2 Club Project Ledger
• Form 8.3 Checkbook Balancing
• Form 8.4 4-H Club Budget
• Form 8.5 Year-End Club Peer Review Report
• Form 8.6 Year-End Club Peer Review Checklist
• Form 8.7 Fundraising Approval
• Form 8.8 Monthly Statement of Cash Collections
• Form 8.9 Club Check Request
• Form 8.10 Missing Receipt
• Treasurer Forms (Excel)

Donation Forms 

• 4-H Donation Receipt
• 4-H_Donation_Receipt_for_Auctions
• 4-H_Donation_Receipt_Template_Letter

CA 4-H Treasurer Training Video (20 Min) 

*You will need to have or create an eXtension Campus Account

• https://campus.extension.org/course/search.php?search=California+Treasurers+Training 
• Enrollment Key: YTTLuis (San Luis Obispo Only) 

Topics Include: 

1. Getting Started 
2. Budgets
3. Income
4. Spending 
5. Reporting

All CA 4-H Financial Management Policies 

• http://4h.ucanr.edu/Resources/Policies/Chapter9/ 

Can we use Venmo, PayPal or Square for fundraisers? 

1. 4-H units and VMOs are not allowed to apply for or use automatic withdrawal or credit cards.  On-line banking transmissions are not permissible.
   
   
2. Deposit cards that allow for deposit only may be used with the approval of the county director* or designee.  See Deposit Cards Electronic Banking FAQ .

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What if a unit/club or VMO does not comply with these policies?
A 4-H unit or VMO can be disbanded for not complying with the financial policies ofthe UC 4-H YDP and the bank accounts will be closed and funds held in escrow by the county 4-H VMO.

The 4-H YDP staff is responsible for training the member treasurers and officer/treasurer advisor for each unit and the adult volunteer treasurers for each VMO in financial management policies, procedures and principles as appropriate to 4-H YDP operations.

At a minimum, trainings must be conducted annually and attendance is required in order to hold the position of treasurer and manage unit or VMO banking accounts."  See chapter 9 of California 4-H Policy. 

Upcoming Training Dates: Completed.