Employee comments sought for proposed revisions to staff personnel records policy

UC is proposing revisions to PPSM 80 Staff Personnel Records, a policy that applies to staff employees in the Professional & Support Staff, Managers & Senior Professionals, and Senior Management Group members.

A systemwide workgroup with representatives from HR Policy, Office of General Counsel, UCPath, Records Management, Information Technology Services and two campuses has reviewed the policy as part of the normal policy-review cycle.  Revisions, intended to clarify policy language and to reflect record-keeping in the electronic age, include

• a definition of personnel records in any format
• the expansion of criteria for records not to be released to the public
• the addition of a new section regarding Access to Records by Governmental Agencies
• as best practice, when an employee transfers from one UC location to another, the new location becomes the office of record

The proposed policy is posted at: http://ucnet.universityofcalifornia.edu/tools-and-services/administrators/policies/proposed/ppsm-80.pdf.

Employees covered by this policy who wish to provide comments on the proposed revisions may submit them to rgsanchez@ucanr.edu by April 15, 2015.

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