Employee comments sought for proposed revisions to staff personnel records policy
UC is proposing revisions to PPSM 80 Staff Personnel Records, a policy that applies to staff employees in the Professional & Support Staff, Managers & Senior Professionals, and Senior Management Group members.
A systemwide workgroup with representatives from HR Policy, Office of General Counsel, UCPath, Records Management, Information Technology Services and two campuses has reviewed the policy as part of the normal policy-review cycle. Revisions, intended to clarify policy language and to reflect record-keeping in the electronic age, include
- a definition of personnel records in any format
- the expansion of criteria for records not to be released to the public
- the addition of a new section regarding Access to Records by Governmental Agencies
- as best practice, when an employee transfers from one UC location to another, the new location becomes the office of record
The proposed policy is posted at: http://ucnet.universityofcalifornia.edu/tools-and-services/administrators/policies/proposed/ppsm-80.pdf.
Employees covered by this policy who wish to provide comments on the proposed revisions may submit them to email@example.com by April 15, 2015.