Best Practices and Policies
It is University policy to consider institutional membership in organizations that would promote the advancement of education and research, enhance the professional standing of its administrative personnel and facilitate favorable campus-community relations. Individual memberships in scholarly societies are considered to be personal responsibilities to be paid by the individual.
Summary of Policy
- Membership fees shall not be paid to organizations that are primarily social.
- Membership fees shall not be paid to support any political action or activity.
- Memberships and employee participation in community organizations shall be held to the number necessary to achieve effective campus-community relations within a reasonable expenditure of funds.
- Departments may purchase an institutional membership in an organization to secure its periodicals if the periodicals cannot otherwise be secured. Such periodicals will become the property of the University rather than of an individual, and must be made available to all department faculty, staff and students.
- All institutional memberships require prior approval of the Regional Director and must be paid by Direct Charge.
Procedures
- It is allowable to pay by P-Card for membership dues (or Travel Card if it’s part of travel to a conference).
- Prior to payment, the Membership Dues Request Form should be filled out and signed by the CD, AD, or department head. Please attach a receipt as well as this signed membership form when you reconcile the charge in Aggie Expense.
- Contact your Business Partner Team with questions about these procedures.
References
https://hr.ucdavis.edu/departments/elr/policies/ppm
https://ucanrpolicy.ellucid.com/pman/documents/view/167 PPM 202