Conference Reservation Instructions
PC instructions:
In MS Outlook, click on “Calendar”.
Choose a date by clicking on it in the week or month that appears.
Choose a time by clicking in it in the week or month that appears.
When the requested date window opens, click on “Scheduling Assistant” to choose it, then click on “Add room". In the search box at the top of the resulting screen, type ANR-Modoc, Sierra, Bay, or Coast (which are the only four medium-sized rooms schedulable through MS Outlook). Be sure to type “ANR-Modoc” for example since all of the rooms begin with “ANR- “ When ANR-Modoc appears, click on “Rooms->” so that the room you are choosing populates the search field. Populating the search field also results in the room being added to the “All Attendees” column.
Click on “Appointment” along the upper heading bar of the screen to choose the time you wish to occupy that room. Use the drop down menu arrows to refine the time. You may increase the time needed in the room by changing the time in the drop down arrow or by using your mouse, holding down the left mouse button for crosshairs to appear along the line of your preferred time and dragging the mouse to an earlier start, or later stop time.
Enter information in the Subject line and other attendees in the Attendee’s column. Click the Send button and voila, your room scheduling request is on it’s way for acceptance or decline by the chosen room.
Mac instructions:
In MS Outlook, click on “Calendar”
In the top menu click on “Meeting” and choose the day and time you’d like to schedule a meeting.
In meeting window, click on “Scheduling Assistant”. This window allows you to choose attendees and specify the conference room.
To add people: Under “All Attendees” click the plus button to add people to the meeting. For efficiency, type in the person’s name in the search bar. To add them, select their name and then click “required or optional”.
To select a room: Under Recent Rooms, click the plus button to access the window to choose the specific conference room you want. Type ANR Modoc, Sierra, Bay, or Coast (which are the only four medium-sized rooms schedulable through MS Outlook). Be sure to type “ANR-Modoc” for example since all of the rooms begin with “ANR- “ When ANR-Modoc appears, click on “Rooms->” so that the room you are choosing populates the search field. Populating the search field also results in the room being added to the “All Attendees” column. Click “Check Availability”. Make sure to click the box to the left of the room name to select that room.
Once you have added all attendees, click send. If you want a response, be sure to highlight “Request Responses”.