Stanislaus County 4-H Fall Start-up 25-26

1. Office Contact Information Sheet
   1. In Recruitment, 4-H Program Representative
   2. Jose Campos, 4-H Regional Coordinator
   3. 4-H Front office Staff
   4. 25-26 Stanislaus 4-H Annual Program Calendar.pdfArchived

2. Harvest Hall online Calendar
   1. Harvest Hall contact: 4-H Office
   2. Name of Organization- “Stanislaus County 4-H/ Name of Club or event"

   3. Harvest Hall Room Reservation Form - Fillable 2025.pdfArchived

3. 4-H Policies
   1. 4-H Clover Authorization Form
   2. Check Signers- MUST be active volunteer leaders
   3. Project Planning Guide
   4. Club Planning GuideArchived
   5. Outreach Methods Reporting Survey, due September 15th.
   6. Club leaders, CES, RPC, Academic Advisors
   7. Incident Report UCANR.pdfArchived

4. Financial Reporting
   1. Approved Club Budget with signatures.
      1. Income/Expense- enrollment fees
      2. All fundraisers listed
         1. Fundraiser forms may be submitted no less than 3 weeks before the event
         2. Signatures required for final approval
   2. Bank Statements - Google Drive 

5. Facility Use Agreements
   1. Renewed annually, need CD Signature, the applicant must include UC Regents, address is the 4-H office, primary contact 4-H staff, alternate-club leader/designee, Hold Harmless clause-needs supplemental UC documentation. Volunteers should not sign any form due to liability.
   2. Apply for “All <name of club> meetings, events and activities, unless specific dates are requested by facility management
   3. Certificate of Insurance- requested by office staff, sent to facility managers and club leaders
   4. FUA hardcopy preferred, online application optional
   5. Other

6. Club Recognition (curriculum, record books, club officers, year pins, SPARK Achievement, etc.)

7. Supplies:
   1. Shop 4-H: https://shop4-h.org/
   2. Leslie Carman: https://www.4hsupplies.com/
   3. Karen: allactionawards.com/4h-pins
   4. Local Businesses 

8. County Recognition
   1. National 4-H Week- October 6-11, 2025, “Beyond Ready”
      1. Club/County Proclamation
      2. Club Promotions- trifold/window displays
      3. Theme Days (Wednesday- SWAG Day)
      4. 10-Ways to Celebrate
      5. National 4-H Week Tool Kit (excellent celebratory resources)
      6. Be creative and have fun
   2. National Volunteer Week- TBA
      1. Celebrate Stanislaus 4-H Volunteers for their contributions to our program

9. Project Leaders

   1. Club Planning GuideArchived

      - club leader should collect and file for future use. Share with the county office

      1. May be used as a volunteer leader recruitment tool
      2. Recruit Junior/Teen Leaders
      3. Other resources:
         1. Project Checklist
         2. 4-H Curriculum Checklist
         3. My Club 

10. Enrollments
    1. Fee payment methods
       1. Returning Youth
          1. Updated ZSuite Household Account & enrollment
          2. Pay fees asap via club or online
       2. Returning Adult Volunteers
          1. Complete Campus Extension online course - 25-26 RETURNING VOLUNTEER
          2. ZSuite Enrollment
          3. Pay fees asap via club or online
       3. New Youth
          1. Set-up ZSuite Household Account & enrollment
          2. Pay fees asap via club or online
       4. New Adult Volunteer
          1. Complete the Interest Survey
          2. ZSuite Household Account & Enrollment
          3. Complete Campus Extension online course - 25-26 NEW VOLUNTEER
          4. Enrollment Key
          5. Attend a New Leader Orientation - Via Zoom, Tuesday, November 11, 2025 at 6:30 PM to 8PM, ZOOM LINK   
          6. Fingerprinting
          7. Pay fees via club or online

11. National 4-H Conferences:
    1. IGNITE, March 25-29, 2026

Announcements:

1. Incentives & Recognition
   1. Historical Star Ranks 

   2. SPARKS Achievement

2. New Leader Orientation/ Live Scan: September 27, 2025
   Harvest Hall 3800 Cornucopia Way, Modesto, Rooms ABC, DE, HI
3. Tractor Supply Clover Campaign, November 28 - December 14, 2025
   1. On Site Farmer’s Market, contact local store manager