Posts Tagged: Zoom

Zoom access changes on Friday, Sept. 17

In recent weeks, there have been availability issues for Zoom authentication through the ANR portal resulting from ANR Portal downtimes. To provide stability and uninterrupted access to Zoom, we are removing the dependency on the Portal to log into the Zoom account.  

On Friday, Sept. 17, at 5:00 p.m., UC ANR IT will switch to use UCANR Single Sign On (SSO) to access Zoom. As a result, users will no longer be directed to the Portal to sign in but immediately to UC ANR's Single Sign-On page.

Users can log into Zoom via  https://ucanr.zoom.us. Additionally, those using the Zoom app can use the SSO option to log in.

We have updated our UC ANR Zoom Help Page with information for this change and screenshots to assist.                 

Please reach out to help@ucanr.edu with any questions.

Regards,

Sree Mada
Chief Information Officer

UC ANR COVID-19 Update: COVID-19 vaccination information; Zoom phone licenses

COVID-19 vaccination information

As we begin 2021, I hope that you all had a safe and restful break over the holidays. With the new year, and increasing distribution of COVID-19 vaccines, we wanted to share some information with you and let you know how we are working on this issue. This message is based on current information, but the guidance and actual distribution of the vaccine is changing rapidly and can vary by county or community.

First, it is important to understand that while the vaccine is a significant development to ending the pandemic, we still have a long road ahead and need to stay the course to maintain our current safety protocols for the next several months. For example, if you get a vaccine, you will still need to use a face covering when out in public or at work, you will still need to maintain distance from other people, still practice frequent handwashing and disinfection of surfaces, and you should continue to work at home if you can. We will continue to monitor public health and safety guidance and revise our safety protocols at the appropriate time.

According to the CDC there are several benefits of getting the COVID-19 vaccine. If you receive the vaccination, it will reduce your likelihood of getting COVID-19. Based on what is known about other vaccines and from clinical trials, experts believe that getting a COVID-19 vaccine may also help keep you from getting seriously ill even if you do get COVID-19. Getting vaccinated yourself may also protect people around you, but it is not clear if some individuals who have been vaccinated could still transmit COVID-19.

The state is employing a phased approach to vaccine distribution, based on risk factors for individuals, such as age and health conditions, as well as occupational risk of exposure. As described on the state's vaccine website (https://covid19.ca.gov/vaccines/#When-can-I-get-vaccinated), the first group of people to be vaccinated, Phase 1A, are healthcare workers and long-term care residents. While that group is still receiving vaccinations now, the state is planning for subsequent groups of people who should receive the vaccination next, while also taking steps to speed up the process. Phase 1B includes individuals 75 and older and those at risk of exposure at work in certain business sectors, including education and food and agriculture, among others. Subsequent phases and tiers will include an increasing number of people, based on personal risk factors (age and health conditions) and risk of exposure.

For ANR, this means that some of our employees will have the opportunity to receive the vaccination earlier than others, based on their relative risks. Based on current information, ANR employees who are actively working in the field in support of agriculture (such as ag technicians, research associates, farm advisors, etc.) may be eligible to receive the vaccination during Phase 1B. Similarly, our employees who are engaged in education programs that put them in contact with other people could be eligible in Phase 1B. Later, Phase 1C will include “government operations / community-based essential functions” which may include additional ANR employees, as well as additional people based on age or health risk.

We are engaged with working groups at the UC systemwide level to keep informed about how vaccines may be coming directly to the UC community and how UC ANR employees can have access to those systemwide vaccination efforts through our local campuses or other UC programs. Our employees will be included in UC's requests to the state for vaccines. UC's vaccination planning places an emphasis on getting vaccinations to patients in the UC health systems and higher-risk employees. Additionally, we encourage everyone to stay informed about what is happening with vaccine availability in your community. You may have the opportunity to receive the vaccination through your county public health office or other local sources, if you meet the criteria due to personal risk factors, or your job classification. Some of our UCCE offices have already been told that they are part of their county's plans for vaccinating workers in the agriculture and education sectors. We have been encouraged to get the vaccine as soon we have the opportunity to do so.  

The information shared here is based on current guidance and discussions with various stakeholders and authorities who are planning and guiding the distribution of vaccines. We have also prepared Vaccine FAQs to provide additional information and updates as they become available.

This has been a challenging time for all of us, but there is light at the end of the tunnel. Help us stay the course to get through this next phase.

Zoom phone licenses

Due to COVID restrictions, staff working remotely may have been required to make business-related phone calls using their personal cell phones. This may have presented a security risk to staff who wish to keep their personal phone numbers private to external parties. 

To help staff with security, ANR has purchased Zoom Phone licenses, allowing staff to make business-related phone calls using the Zoom app. 

Zoom Phones are an add-on license to an existing Zoom account. Zoom Phones provide staff a new business-related phone number, and staff can make calls using the desktop app and mobile app. Voicemail and voicemail transcription is also included with a Zoom Phone. More information about Zoom Phones can be found at https://support.zoom.us/hc/en-us/articles/360028936531-Getting-started-with-Zoom-Phone-users-.

Please respond to this survey if you think you or your staff may need this feature added to your Zoom account.  

Glenda Humiston 
Vice President

New flu vaccine FAQs; travel funds available for UCCE specialists; Zoom changes

New flu vaccination FAQs
To support the health and well-being of UC students, faculty and staff and our communities, the University of California, in consultation with UC Health leadership, issued a systemwide executive order requiring all members of the UC community to receive an influenza immunization before Nov. 1, 2020.

In addition to protecting ourselves, this requirement is designed to avoid a surge of flu cases at health care facilities across the state during the unprecedented public health crisis caused by the coronavirus pandemic.

UC ANR has published Answers to frequently asked questions with information about how UC ANR will implement the executive order for our employees and workplaces.

Please take time get the flu vaccination soon.

 

Travel funds available for UCCE specialists
UC ANR will be making additional travel support available for UC Cooperative Extension specialists to collaborate directly with UCCE advisors or REC directors in fiscal year 2020-21. 

With the level of funds available, each specialist may apply for up to $1,800 for FY 2020-21 (travel reports must be submitted within 45 days of travel, and funds must be expended by June 30, 2021). These travel funds must be utilized by the UCCE specialists only and cannot be used for out-of-state travel. Funding is not for the purpose of presenting at or attending meetings.

Completing a short online survey is the only step to apply for these funds. A brief survey form is accessible from your ANR Portal. The direct link is http://ucanr.edu/survey/survey.cfm?surveynumber=32069.

The survey asks 

• Name and title of specialist requesting support
• Project/program name
• Brief project description (one paragraph)
• Collaborating advisors

While there is no deadline for applications for these travel funds, they are first come, first awarded. They also must be expended in fiscal year 2020-21. Any travel completed toward the end of the fiscal year must be submitted and approved within the fiscal year, as no award will be carried forward.

UCCE specialists may apply for funds directly at http://ucanr.edu/survey/survey.cfm?surveynumber=32069.

 

Zoom changes
Starting Sept. 27, Zoom will require all sessions to have either a passcode or a waiting room where guests gather until admitted by the host (a waiting room is the default option). The change is part of Zoom's security improvements. Zoom has posted FAQs at https://support.zoom.us/hc/en-us/articles/360045009111.

 

Celebration corner
Congratulations to our colleagues who were honored at the National Extension Association of Family and Consumer Sciences (NEAFCS) Virtual Annual Session!

• Deepa Srivastava and the UCCE Tulare-Kings Nutrition Education team are the second place Western Region winners of the SNAP-ED/EFNEP award
• Mary Blackburn received the NEAFCS Hall of Fame Award
• Mary and her role on the CalFresh Healthy Living, CNAP in Alameda County are the 3rd Place Regional winner of the Community Partnership award. She has served in this role since 2006.

 

While we all continue to shelter in place, it's a good time to learn more about food safety. Erin DiCaprio, Assistant Cooperative Extension Specialist in Community Food Safety in the UC Davis Food Science and Technology Department, created an 11-module online series of her Food Safety Training for Master Food Preserver Trainees and partnered with colleagues at North Carolina State University to create nine peer-reviewed fact sheets answering COVID-19-related questions about takeout food, food safety, handling groceries and more.

 

Glenda Humiston
Vice President

Final reminder: Adobe Connect cancellation

As IT has announced in previous messages, important video recordings on Adobe Connect should have been moved by June 15 to avoid losing access to the recordings.

If you still have important video files on Adobe Connect that you haven't already saved to Box or YouTube, please contact IT immediately – IT Help Desk at help@ucanr.edu or (530) 750-1212.

As you know, ANR has adopted Zoom as the new conferencing system platform, which also has MP4 recording function, and therefore we are canceling ANR's Adobe Connect subscription.

Tolgay Kizilelma
IT Infrastructure and Support

View or leave comments for ANR Leadership at http://ucanr.edu/sites/ANRUpdate/Comments.

This announcement is also posted and archived on the ANR Update pages.

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