2023-2024 4-H ACTIVITY REQUEST
Please do the following 4-6 weeks prior to event:
a) Contact the facility you wish to use to check availability and set dates. Have them hold the dates if possible.
b) Ask if the facility requires a Facility Use Application. If yes, obtain a blank pdf copy or a website link.
c) Ask if the facility requires a Certificate Of Insurance. If yes, get a the details required by the facility.
d) Return and complete the Activity Request Survey.
- Please allow 4-6 weeks for processing.
- All 4-H activities needing an agreement/contract must be logged and approved by 4-H Staff prior to the start date.
- Any 4-H activity will not be covered by 4-H insurance and the host(s) will be held responsible for any subsequent outcomes if contract is signed by anyone other than 4-H staff.
- All the submitted information is used to approve your 4-H activity and comply with the 4-H policy. This information is also used to post details on the county website and calendar.
|IS FUA Required?
|FUA Always Requied
When an Agreement by another party contains indemnification or liability language other than UC’s standard proportionality language.
Renting /reserving space from city, county. If a company, church, grange, etc. requires proof of insurance to be submitted, i.e. declaration page insurance document.
If the location is holding shooting sports events/ activities typically private residence/ company. Shooting ranges will have applications to modify.
Garden tours open to the public.
If there is no agreement or application.
A Park Rental Agreement may seem straight forward however there is a damage paragraph that transfers any, and all damages, injuries, and other risks to the user regardless of who is at fault. An attachment A or B is needed to modify this agreement.
School district agreement indemnification language transfers all risk to the user.
A local resident has property that may be used for shooting sports; but does not have insurance. UC cannot enter into an agreement with the local resident, as there may be inherent dangers on the property that UC is unaware of and cannot control.
|Best Practice - FUA Preferred; but not required
Frequent or routine meetings at a home or other organization that does not have an existing agreement.
Monthly 4-H project meetings held at project leader’s home.
Low risk activities – meetings, etc. but no inherent risks of activities such as power tools, ladders, etc.
|FUA Not Required
Public park or other public space without reservation.
One-time (or infrequent) meeting at a home.
The example is a one-time 4-H project meeting at the adult volunteer leader’s home.
A one-time meeting at a property, residence for enrollment, demonstration, etc. not involving public.
If the event is higher risk, such as a pruning demonstration on public property, involving participants, inviting the public and use of power tools, ladders and climbing, etc., then activity waivers would be recommended for all participants.