Holding Meetings or Events
Securing a Location for Meetings
Steps to Procuring a Location for Meetings
1. Check Facility Availability
- Contact the facility to verify that location is available for the requested dates.
- See 2023 Facilities List for facilities currently holding a Certificate of Insurance with UC.
For Placer County Veteran's Memorial Halls ONLY
Check their Online Calendars first, then proceed to the FUR section.
2. Check if the facility requires additional forms for hold/reserve spot
(examples: contracts, agreements, applications)
*For Liability reasons, only the 4-H County Director can sign on behalf of UC.
Do NOT sign any forms or contracts.
- If they require forms, please send the forms to the County Office in one of the following ways
- Email: placer4h@ucanr.edu
- Mail: 11477 E Ave. Auburn, CA 95603 Att.: Placer County 4-H CES
- Upload Docs when submitting online FUR Form (option provided before submitting form)
3. Submit a FUR Form
For ALL Projects, Meetings, or Events, a Facility Use Request form (FUR) MUST be submitted by the Club/Project Leader PRIOR to the beginning of a project, meeting, or event.
*Allow about 10-14 days for FUR form to process. New Facilities may take longer.
Project/Meeting FUR Forms:
An email with a letter of additional date(s) and time(s) confirming request will be sent to club leader or volunteer event coordinator once facility request has been confirmed. At that time, the event can move forward with the planning phase.
Holding an Event
For one time events, please complete the same process as hosting a meeting, but use the following FUR form.
*Allow about 10-14 days for FUR form to process. New Facilities may take longer.
Event FUR Forms:
An email with a letter of additional date(s) and time(s) confirming request will be sent to club leader or volunteer event coordinator once facility request has been confirmed. At that time, the event can move forward with the planning phase.
Documents Required by Location/Facility
See 2023 Facilities List for Facilities currently holding a Certificate of Insurance.
Location | Required Documents |
Placer County Memorial Veterans Halls |
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Placer County Libraries, County, or City Parks |
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School Locations |
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Public Locations- Pizza Parlors, restaurants, etc. |
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Club/Project Leaders Home or Private Property |
Once 4-H Office has received and processed the above, UC will send a Certificate of Insurance to provide UC's insurance coverage to the homeowner |
Fairs, Markets, Festivals (Booths or Attendance) |
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