Gender recognition and lived name update

UC ANR continues to make significant steps towards building a more equitable and inclusive work environment, including developing further support and training for the Gender Recognition and Lived Name policy.  This work is consistent with our UC ANR Principles of Community, which ensures a safe and inclusive work environment and encourages us to provide tools and training to ensure all employees have the same resources available to them. Please take a look at the most recent updates below and reach out to let us know if you are interested in learning more.

Forms and administration: Please consider the new policies and conventions when creating new online forms that capture name and/or gender.  

Updating Name in UCPath and Microsoft Outlook:

• UC ANR uses the UC Davis instance of Microsoft Office 365. Newly added to Microsoft Outlook, your name display will automatically reflect based on your Name in UCPath. 
• If your Name had not been updated in UCPath, you may have already noticed changes to your display name 
• UCPath provides you an option to provide a self-chosen name. The?Name?field in UCPath is distinct from Legal Name used to identify the employee's self-chosen name.
• Employee can enter this information by following the navigation: Employee Actions >Personal Information Summary. 
• More details about UCPath name change can be found in: Lived Name on UCPath - YouTube or UCPath Launches Lived Name Functionality | UCPath (universityofcalifornia.edu). 
• For additional instructions and screenshots, please take a look here: Update My Name.
• After making your changes in UCPath, make sure to click the “Submit” button to get to the Save confirmation screen.  Once on the Save Confirmation screen, click “Ok” and then you should receive an email confirmation confirming changes. UCPath will then confirm the name change.
• Updates will appear in 24 to 72 hours (about 3 days) in UCD Microsoft 365. If it has been longer than 72 hours, please verify the updates are reflected in UCPath as appropriate. Log out and back into systems to also assist in updating the new data. If this persists, please contact UCD IT Express.  
• Some platforms may not reflect lived names immediately after a change is made. For example, the Microsoft Teams client may cache some data, like display names, for up to 28 days. 

Contact us for more information at GRLN@ucanr.edu

Bethanie Brown
Interim Executive Director of Human Resources

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