Topics
Click the links below to visit our webpages on purchasing processes.
Non-PO Invoices & Reimbursements | Services & Contracting Out | Sole Source Purchases | Unauthorized Purchases
Non-PO Invoices & Reimbursements
A PO reimbursement is a financial transaction used to reimburse employees for program expenses, and to make direct payment for registration fees, insurance premiums, utilities, fee refunds, and other miscellaneous one-time payment items that are not part of the purchasing or travel programs. Visit our Non-PO Invoices & Reimbursements page for best practices.
Services & Contracting Out
Visit our Services & Contracting Out webpage for information on how to process independent contractors and to learn about prevailing wage procedures, and for job classification examples.
Sole Source Purchases
Sole Source is used when only one supplier can fulfill the request, when there's a $10K or higher (federally-funded accounts) or a $100K or higher (non-federaly-funded) transaction total, and an existing Purchase Agreement is not being used, or if the purchase is not being made through the Aggie Enterprise Punchout catalog. Three informal competitive quotes are required. For more information, visit our Sole Source Purchases webpage.
Unauthorized Purchases
Unauthorized purchases are commitments made on behalf of the University of California (UC) without following these processes and obtaining the appropriate approvals. Confirming orders provide exceptional approval for an unauthorized purchase. Learn more about unauthorized purchases and how to avoid needing a confirming order by following policy on our Unauthorized Purchases & Confirming Orders webpage.