Requesting a Personnel Change
The very first step that you’ll take when requesting a change to your employee's position, such as a reclassification, is to complete an online HR Data Changes Request. You will need to have been set-up to use the system. Please contact firstname.lastname@example.org if you are unable to access it. Use Google Chrome, disable pop-up blockers and make sure you login with your @UCDavis email exchange and complete the DUO Authentication.
Once your online personnel change request is submitted, you will need to open a ticket through our online HR Help Desk. Please note the Task ID in your ticket.
Once our office receives your request, we will assign it to one of our HR Analysts who will contact you and assist you with the process.
THE NEW DATA CHANGES PROCESS IS HERE!
Writing a proper Job Description is effective an effective way to recruit and retain a qualified workforce. The job description is designed to provide hiring managers and supervisors the tools to establish an appropriate relationship between the position requirements, the recruitment, performance, and expectations of the position.
Job descriptions should identify key position details such as appointment type, and provide a clear picture of the overall characteristics of a position, giving enough detail to accurately communicate the key responsibilities of the position.
The new JDX Job Builder is here!
https://universityofcalifornia.marketpayjobs.com/frmMainV2.wgx. Many existing job descriptions from the old Job Builder and CATS have been uploaded to the new system. You can review your staff job descriptions by clicking in the My Employees QuickLink.
You can no longer create positions in the old Job Builder (https://ucjobbuilder.ucop.edu/) but you might be able to download any job descriptions you have in there if the program is still available.
Video of Add New Job Description (18 min): https://youtu.be/sYPDiF-HAyQ
Video of Revise Job Description (3 min): https://youtu.be/QcEo-BRSaDs
Video of full training (57 min): https://www.youtube.com/watch?v=Tu-IB-Yem-A
UPDATED Slide deck: Supv/Dept Preparer JDX JB Training
Job Standard Titles: UC ANR Titles
To learn more about “Working Titles”, please take a look at the UC ANR Working Titles Guidelines.
There are different types of appointments – Career, Limited, Waiver and Contract.
- Career – is an appointment established at a fixed or variable percentage of time at 50 percent or more of full-time, which is expected to continue for one year or longer.
- *Limited – is an appointment established at any percentage of time, fixed or variable, during which the appointee is expected to be on pay status for less than 1,000 hours in a 12-month period.
- *Contract – is an appointment established at a fixed or variable percentage of time for a definite period. Terms and conditions of employment are specified in a written employment contract. Contract appointments are reviewed on an annual basis and not to exceed 3 years. Cannot be used for represented titles.
- *Per Diem – is an appointment for over 1000 hours but is not career. These are for limited appointment types and are allowable only when it is used to supplement career and limited term services, not replace it.
*For Limited Term, Contract, and Per Diem appointments, you may be able to waive your candidate into the position. To learn more, please visit the Recruitment page and look for “Waiver of Recruitment."
Fixed or Variable Appointments
In addition to identifying the position’s appointment type, the hiring manager/supervisor will need to identify how the employee's work hours will be scheduled – hours of work will either be Fixed or Variable.
- Fixed appointments – Assigned for staff positions that will consistently work the same number of hours each week.
- Variable appointments – The percentage of time listed in the job announcement is the minimum percentage of hours that will be worked each month. For example, 40% limited term appointment means that the employee will be guaranteed a minimum of 40% time work/pay each month.
Accelerated Hires and Typical Positions
To accelerate the classification process, HR has pre-classified several position descriptions. Some positions are already pre-posted for identified candidates to apply to, while others are ready to be prepared for recruitment. For a list of approved pre-classified position descriptions, refer to the Pre-Classified Spreadsheet .
To learn more about Accelerated Hires, please visit the Recruitment page.
To learn more about our most popular positions and associated costs, see the appropriate classification tab: Typical Positions 2022
Career Tracks is being implemented as a replacement classification system for non-represented staff positions across the UC system, including UC ANR. The movement to an updated classification structure is meant to accurately describe jobs (see Career Tracks standards), align them with the competitive market and assign the same classification to comparable positions at all locations. The goal is for employees and managers to have a greater understanding of their roles and the steps needed for career development.
To learn more about Career Tracks, please go to the system-wide Career Tracks page on UCnet.