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User Manual - FTE new hires campus MP

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New Hires

New hires should complete FTE reporting in Project Board soon after start date (within one month). Do your best to estimate the efforts you intend to spend based on your position description or position vacancy announcement.


Condition Change and Program Area FTE

The Program Area selections and FTE you provide in Project Board determine how you are displayed on the UC ANR Programmatic Footprint Maps. To add/change your title, discipline, and specialty - please see the Update your Profile webpage. 


Using Firefox or Chrome, log in to https://projectboard.ucanr.edu (you may have to enable pop-up windows). On the Microsoft sign in page, type in your primary UC email address (UC Berkeley, UC Davis, or UC Riverside). In the campus single sign on page, use your campus credentials to sign in. Complete DUO authentication. Visit this user manual for log in instructions and skip to troubleshooting.

  1. Click on F.T.E. in the top menu of Project Board.
  2. On the Condition Change FTE module, click on the blue edit icon and follow the onscreen instructions and hover-over tips.
  3. Report the effort you intend to spend in your new position. Estimates may have been pre-populated so that new hires can be displayed on UC ANR Programmatic Footprint maps. Please edit them based on your own understanding of your position.
  4. Use the dropdown lists to assign your program areas and condition changes. Program Areas are broad subject matters covered by UC ANR's Program Team umbrella structure. You may wish to view the Program Areas crosswalk to UC ANR Programmatic Footprint Maps to determine on which maps you will be displayed. The Condition Changes webpage has a complete listing of the condition changes.
  5. Be a lumper, not a splitter: Consider selecting at most 3 condition changes. It is highly recommended that you select an existing condition change from the list. Only you will see your user-defined condition changes in Project Board. ANR will periodically review user-defined condition changes and modify as needed. 
  6. Only use the "administration" program area if you have an administrative appointment such as County Director, Statewide Program Director, Research and Extension Center Director, etc. You may select a few condition changes toward which your administrative appointment contributes and/or create a generic, user-defined condition change such as "REC director administration."
  7. New: Effort spent adapting programs in light of COVID-19 and shelter-in-place guidelines do not need to be reported separately. For example, if you spent significant effort adapting nutrition education programs for remote delivery, continue to report that effort as contributing to the condition changes, “Improved health for all.”  Only use the “administrative” program area if you have an administrative appointment, as stated above.
  8. Report your effort as 100% of your Cooperative Extension appointment, even if you do not work an entire fiscal year, have a split appointment, or have less than a 1.0 appointment. Analysts will prorate to your actual appointment as needed.
  9. Analysts will prorate to your actual appointment as needed.
  10. When you are finished, click on the blue Submit in the Condition Change FTE module. You can re-submit at anytime and it will be reflected on any live programmatic maps.
  11. Note: The annual call for FTE reporting is conducted May/June and due July 1st. When you receive the next call for reporting, you can revise your response to reflect the state fiscal year that ended. in the meantime, thank you for taking the time to share your planned efforts. 

About Condition Changes

The UC ANR condition changes were developed in 2017 through a participatory process that engaged academics and program staff across the ANR network. To learn more about how UC ANR uses and how you can use them, you can visit this Condition Changes webpage.



Project Board Due Dates

Each year, academics will receive a call for reporting in mid-May for the July 1st due date (FTE only). This is separate from the annual report CE academics submit in Project Board to update themes, projects, and activities. Due dates will always be updated on this Project Board Home Page. However, Project Board is open year-round so you can begin reporting anytime! This Project Board User Manual include an Introduction section and an Annual Reporting Checklist section that you can use to begin reporting.


Technical Assistance


For questions and technical assistance, please contact Program Planning & Evaluation analysts Kit Alviz (kit.alviz@ucop.edu or 510-987-0027) or Christopher Hanson (christopher.hanson@ucop.edu or 510-987-0628).



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