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Record Book

The 4-H program has a long history of record keeping. The focus reflects the importance of this life skill in our daily lives. Completing a 4-H Record Book is a process where you record project and club work using a standard format.

Completing the Personal Development Report in the Record Book provides you an incentive for participation, learning, and achievement.

Benefits of completing a 4-H Record Book:

  • Practice Records Management - Track your activities, events, profits and losses, skill development and learning experiences. In this competency skill you identify, create, classify, archive and preserve records.

  • Reflect on your yearly work - Document your skill development and learning experiences in a written report.

  • Measure your achievements and growth throughout your years in 4-H.

  • Set goals, pursue strategies to meet those goals, and record how you may have had to shift gears in the face of challenges and obstacles.  

4-H Record Books are not required for membership or for participation in 4-H activities such as club events and activities, or for attending 4-H camps or conferences. A 4-H Record Book may be required to receive participation awards (such as star ranking, medals or pins based on 4-H Record Book achievements).

A record book is required by the Nevada County Steps to Success 2021-2022 in order to show and/or sell an animal at the fair. Members 9 years or older must submit a record book to their club per their club's record book procedures to show or sell an animal at the fair.

The Record Book Manual and Record Book Forms are separate documents. 

Record Book Manual

Record Book Manual (PDF) - This manual was designed to be more youth-friendly than previous versions. It outlines all the parts of the Record Book and includes instructions for completing each form.

Google Doc Access Record Book Manual (PDF)

Record Book Forms Combined (doc)

Individual Forms

Personal Development Report - For Junior, Intermediate, and Senior members.

Annual Project Report - For Junior, Intermediate, and Senior members.

Leadership Development Report - For Intermediate and Senior members only.

4-H Resume Template - For Senior Members only. 

Record Book Forms (Excel) 

Google Doc Record Book Forms

Google Sheets Record Book Forms 

(Copy to your own personal Google Drive. NOTE: Most school districts block access from outside of your school district. Please be aware that if you are trying to use the google account assigned from your school, you are likely to get a denied access/request permission request. It is also likely that you will not be granted incoming access by your school account administrator. Please open a free, personal Google account to access the Google Record Book Forms feature.)

All versions contain all forms, but does not include the My 4-H Story or Resume for Seniors. 

All versions allows you to complete each form directly into the document and expand or delete the rows as needed. Use the forms style that you are most comfortable using. 

My 4-H Story Instructions

For Primary Members

We now have forms for Primary Members to start learning the skill of Record Management. 

Note: Primary Members are not required to complete reports forms to receive their annual stripe and pin.

Primary members are not eligible for competition, including 4-H Record Book awards or competition. Primary work is not carried over to the PDR when a primary member becomes a regular member at age 9.

Primary Member - Personal Development Report-basic (DOC) - for all Primary Members

Some great examples and resources are available on the CA State 4-H Website. Refer to the "Examples of Completed Record Books" section at the bottom of the webpage.