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Safety & Insurance

Facility Use Agreements

Facility Use Agreement are required when using private property and public property that requires scheduling or a reservation.For ALL Projects, Meetings, or Events, a Facility Use Request form (FUR) MUST be submitted by the Club/Project Leader PRIOR to the beginning of a project, meeting, or event.

Allow a MINIMUM of 10-14 days for the processing of any additional dates and times for existing insurance agreements. New agreements will take longer. 

Incident Report Form

Incident Report Forms must be filled out and returned to the County 4-H Office within twenty-four (24) hours of the incident.

Business, Insurance and Risk Management

Chapter 10: Business, Insurance and Risk Management in the California 4-H Polisices has a summary of certain key administrative policies that are particularly relevant in the UCCE 4-H Youth Development Program (4-H YDP). They were developed to ensure that all 4-H YDP programs are managed and operated appropriately and according to UC policies.  Additional information and policies can be found at the ANR Office of Risk Services website.

Clover Safe Notes

Clover Safe Notes are one page summaries of relevant safety information about specific topics. Clover Safe notes are purposefully designed for their intended audience of 4-H staff, volunteers and members. Clover Safe notes are intended to be used while connected to the web site or may be downloaded, printed, and handed out at 4-H activities and project meetings.

4-H Safety Manual

Many 4-H programs, projects, and events incorporate activities that inherently have various risks for injuries or disease exposures to both 4-H YDP volunteers and members. Information given in this manual has been developed for use by 4-H volunteers and members and is intended to provide initial guidance for implementing practices and procedures to reduce the risk of sustaining injuries or illnesses while participating in 4-H sponsored programs, projects, and events.

Other Safety Guides:

Food Safety

Protocols for Food Service under California 4-H Policy requires that at least one 4-H volunteer serving food at an event must complete the ServSafe training.  This does not apply to snacks or pre-packaged food items served at 4-H meetings or activities.

The ServSafe Food Handler California Online Course and Assessment has a fee of $15.  It is suggested that the 4-H Club/Unit reimburse the 4-H volunteer for the cost of the course.

The ServSafe certified 4-H volunteer can train additional food servers using the Clover Safe Note: #66 Food Safety at 4-H Meetings.  

Don't forget to submit a Fundraising Approval Form if you will be preparing food for a fundraiser.

Food Safety Handouts

Emergency/Disaster Planning Resources