UPDATE: Thank you for your interest in the Staff Assembly Wellness Reimbursement Program. We have reached the maximum number of submissions and are no longer accepting applications at this time. If funding remains, the program will reopen for a second round.
UC ANR Wellness Reimbursement Program Launching April 20th
UC ANR Staff Assembly, the Academic Assembly Council, and the Wellness Committee are excited to support your wellness goals this spring! Beginning April 20, 2026, UC ANR staff and academics will be eligible for up to $75 in reimbursements for personal wellness expenses. Funds are available on a first-come, first-served basis, and staff are encouraged to apply once the online application form opens.
What qualifies for reimbursement?
Eligible expenses may include equipment, clothing, classes, memberships, personal training and books. Applicants are encouraged to explain how their proposed purchase will improve their personal wellness. Please note that food, medicine, supplements and pet items are not eligible for reimbursement.
Changes to the 2026 Application Process
Applicants will complete an online survey outlining their proposed reimbursable expenses. Once approved, employees will have 30 days in which to make their purchase and submit the receipt for reimbursement. Expenses incurred prior to application approval will not be eligible.
How to Apply
The application will go live at 9:00am PT on April 20, 2026. Approved applications will be notified via email by early May.
Frequently Asked Questions
What’s new for 2026?
Applicants will now submit a proposal through an online survey outlining how they plan to use their wellness funds. Purchases made prior to proposal approval are not eligible for reimbursement.
How much can I be reimbursed?
The reimbursement is a maximum of $75 per individual
- If your total purchase exceeds $75, you will be reimbursed up to $75.
- If your purchase is less than $75, you will be reimbursed for the actual amount spent. Unused funds cannot be claimed.
What qualifies for reimbursement?
Reimbursement must support the personal wellness of the UC ANR employee. Expenses must directly benefit the employee; items or services intended for family members are not eligible. Please note that certain items are not eligible, including food, medications, supplements, drugs, alcohol, and pet-related items.
Is reimbursement guaranteed if I apply?
No. Submitting a proposal does not guarantee reimbursement. Applications are reviewed on a first-come, first-served basis with the goal of supporting as many employees and academics as funding allows.
I bought running shoes last month; can I request that the expense be reimbursed?
No, this purchase would not be an eligible expense. Purchases must be made after the proposal has been approved. To comply with the reimbursement policies of UC Davis, reports submitted 60 days after approval date are subject to imputed income.
Do we wait for approval before requesting reimbursement in Aggie Expense?
Yes. The Wellness team will review all proposals. If approved, you will receive an email with instructions and the account information need to submit your reimbursement in Aggie Expense.
How do I submit my reimbursement?
Approved applicants will submit reimbursement requests through the Concur (Aggie Expense) system. Receipts showing proof of payment are required.
What is the deadline to submit for reimbursement?
Expenses must be submitted within 30 days of purchase. Reports submitted more than 60 days after the purchase date may be subject to imputed income per UC Davis policy.
What documentation is required if I don’t have a traditional receipt?
Alternative documentation may be accepted if it clearly shows:
- Business or service provider name
- Amount charged
- Method of payment
Examples include transaction screenshots, invoices, membership confirmations, or email receipts. All submissions must comply with UC Davis reimbursement policies.
Can I use Apple Pay or similar payment methods?
Yes, but you may need to provide additional documentation (such as an invoice or agreement) if the receipt does not clearly identify the service or provider.
Are County UCCE employees eligible?
Yes. County-paid (contingent) employees who support ANR programs are eligible to participate in Staff Assembly Council programs.
Are emeriti eligible?
At this time, only current academics are eligible.
What if I have a monthly or auto-pay membership?
You must provide documentation showing a qualifying charge that occurs after your application is approved and within the 30-day purchase window. Acceptable documentation may include:
- Auto-payment confirmation emails
- Transaction history with the charge highlighted
- Membership agreements or invoices
What if I haven’t been charged yet for a new membership?
You may submit your application when the form opens. However, the payment must occur within 30 days of your approval date to be eligible.
I have a question regarding the wellness reimbursement program and the documentation that is required to submit the application. I have direct deposit set up for the gym I attend, am I able to send a screenshot of the bill being charged to my account since I do not have a receipt? Would that suffice? The screenshot should detail the gym name, amount charged and method of payment. Previous submissions have included screenshots of transactions, proof of membership, invoice of monthly charges, email from the gym showing the automatic payment was made. Reimbursements are issued via the Concur system, so UCD reimbursement policies are enforced.
I purchased multiple items totaling more than $75. How do I submit them?
Enter each expense separately. Once you reach the $75 maximum:
- Adjust the final entry to reflect only the remaining eligible amount
- Note in the comments that you are requesting partial reimbursement for that item
Example: If your first item is $45 and your second item is $50, you would claim $45 for the first and $30 for the second.
Do you have a question not answered above? Contact Andrea Rayray (arayray@ucanr.edu)