We recommend the following general template for email signatures so that UC ANR presents as a unified organization to external contacts.
Recommended Email Signature Format
Name
Title
UC ANR logo (or "UC Agriculture and Natural Resources" with no logo)
Names of associated sub-units
Street Address
City, State Zip
Email: (enter email address)
Office: (enter office phone number)
Cell: (enter mobile number)
ucanr.edu (or secondary URL — hyperlink the UC ANR logo to ucanr.edu)
We also recommend using your email signature to highlight events, projects, or educational content. It is an unobtrusive way to promote your work to your audiences — for example: "Learn about our events at (URL)" or "Follow our blog at (URL)."
Example Signature
Linda Forbes
Director of Strategic Communications
2801 Second Street
Davis, CA 95618
Email: lforbes@ucanr.edu
Office: 530-750-1204
Mobile: 530-304-9297
We share UC information and practices in California communities to enhance their lives and livelihoods. Learn more at ucanr.edu and support our work at give.ucanr.edu.
Accessible Email Signatures
Ensure your email signature is accessible to all recipients. Follow these steps in Microsoft Outlook:
- Access settings: Classic Outlook: File > Options > Mail > Signatures. New Outlook: Settings > Account > Signatures > Edit.
- Text formatting: Use accessible, standard fonts such as Calibri at a minimum size of 12 point.
- Images and alt text: Insert images, then right-click, select Picture, and choose Alt Text to describe the image for screen readers.
- Hyperlinks: Use descriptive link text — not "click here."
- Color contrast: Ensure high contrast between text and background.
- Alternative approach: For complex signatures, design in Word first, then copy and paste into the Outlook signature editor.
- Run a check: Use Review > Check Accessibility to flag potential issues.
Additional Microsoft Outlook accessibility guidance: