Workplace Postings and Notices
In California, all employers must meet specified workplace posting requirements. The California Department of Industrial Relations, other State and Federal agencies, and the University of California have notices that employers are obligated to post in a 'conspicuous' place where employees readily have access to see/read them.
Workplace postings/notices are usually available at no cost from the requiring agency and can be downloaded online in a variety of languages. UC ANR EH&S will not be supplying ANR locations with an all-in-one CA Labor Law Poster this calendar year.
The guidance below will help ANR locations in meeting their posting requirements.
How to Access the Documents Required:
ANR locations can choose from one of the following options:
- Purchase an all-in-one Labor Law Poster from the California Chamber of Commerce or your choice of supplier.
- Print/download free PDF versions of the required documents using the 'Links to Required Postings' chart provided below.
- What to fill-in: click here for what information needs to be handwritten. Also, a list of additional UC notices required to post.
How to Meet the Posting Requirements:
Generally, postings must be displayed in a 'conspicuous' place where they are easily visible to the intended audience. Traditionally, an employee notice area such as a bulletin board or mail-room/break-room wall has been considered an appropriate posting area. When posting, each employer shall take steps to insure that such notices are not altered, defaced or covered by other material.
*Note: ANR does not recommend using a binder to consolidate postings. The CA Dept. of Industrial Relations, in response to frequently asked questions, had stated: it is legal to put postings in a binder if you don't have room to post materials, under special circumstances. ANR EH&S does not assume 'special circumstance' applies to ANR as office work locations have ample room for postings. Additionally, any 'special circumstance' that may apply to "Department of Industrial Relations" postings does not apply universally to all other notices that are required to be visual/posted by Federal agencies and/or the University of California.
Links to Required Postings:
(use slide bar at bottom of chart to see 'description' column on right)
Required Notices | Links to Document | Document Title & Number/Date | Description/Comment |
* CAL/OSHA Access to Medical and Exposure Records — California | Document(s) to download: | Access to Medical and Exposure Records — S-11 (1/2015) | * Blank(s) to fill in. |
CAL/OSHA Notice of Safety and Health in the Workplace — California | Document(s) to download: http://www.dir.ca.gov/dosh/dosh_publications/shpstreng012000.pdfPDF (English) | Safety and Health Protection on the Job — (August 2019) (English and Spanish) | Notice includes Hazardous Substances notice required under CA Labor Code 6328 |
*Emergency Phone Numbers List — California | Document(s) to download: | Emergency — S 500 (3/1990) | * Blank(s) to fill in. |
Employee Polygraph Protection Act | Document(s) to download: | WH Publication 1462 | The US Dept of Labor requires the FMLA, EEO, and EPPA posters to be placed where they can be seen by applicants for employment. |
Employment Verification (Sample E-Verify notices) | Document(s) to download: https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf | USCIS E-Verify Participation and Right to Work notices (08/2017) | Versions of each poster without the “Sample” tagline are available via each location’s E-Verify Program Administrator. |
Fair Employment & Housing Act — California | Document(s) to download: | California Law Prohibits Workplace Discrimination and Harassment – DFEH E07P-ENG (5/2017 — English) and DFEH E07P-SP (5/2017 — Spanish) |
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*Family and Medical Leave — California | Document(s) to download: | Family Care and Medical Leave (CFRA Leave) and Pregnancy Disability Leave — DFEH-100-21 — English (3/2019) and DFEH-100-21S – Spanish (3/2019) | * Blank(s) to fill in. |
Family and Medical Leave — Federal | Document(s) to download: | Employee Rights under the Family and Medical Leave Act — WH Publication 1420a (4/2016 — English) | The US Dept of Labor requires the FMLA, EEO, and EPPA posters to be placed where they can be seen by applicants for employment. |
Minimum Wage Notice — California | Document(s) to download: | California Minimum Wage (effective Jan 1, 2020) |
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Minimum Wage Notice — Federal | Document(s) to download: | Federal Minimum Wage — WH Publication 1088 (July 2016) |
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Paid Sick Leave | Document(s) to download: | Assembly Bill 1522 | Provides info about paid sick leave entitlement and usage |
*Pay Day Notice — California | Document(s) to download: | Payday Notice — DLSE 8 (6/2002) | * Blank(s) to fill in. |
Pregnancy Rights & Obligations — California | Document(s) to download: | Your Rights and Obligations as a Pregnant Employee — DFEH-E09P-ENG – English (6/2017) and DFEH-E09P-SP— Spanish (6/2017) |
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Rights of Victims of Domestic Violence, Sexual Assault and Stalking — UC Poster | Document(s) to download: | Notice to Victims of Domestic Violence, Sexual Assault and Stalking, 11/2017 | In accordance with AB 2337, employers will provide this notice to all new employees, as well as current employees upon request. |
Smoke and Tobacco Free UC | Document(s) to download: | Beginning 01/2014 all UC locations prohibit smoke and tobacco |
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Time Off to Vote — California | Document(s) to download: | Time Off to Vote — CA Elections Code Section 14001 | CA Elections Code Section 14001 requires that the notice must be posted at least 10 days before each statewide election |
(Title VII) Nondiscrimination Age Discrimination in Employment Act, Americans with Disabilities Act, and Affirmative Action in Employment – Federal | Document(s) to download: *Note: Some of the Department of Labor links may temporarily be broken due to the current political situation. The links will be updated once more stable links become available. | Equal Employment Opportunity is the Law — EEOC-P/E-1 (Revised 11/2009) OFCCP’s Pay Transparency Nondiscrimination Provision (EO 13665). (12/2016) | The US Dept of Labor requires the FMLA, EEO, and EPPA posters to be placed where they can be seen by applicants for employment. |
Transgender Rights in the Workplace | Document(s) to download: | Transgender Rights in the Workplace — (November 2017) (English and Spanish) |
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Unemployment Insurance, Disability Insurance, and Paid Family Leave Notice — California | Document(s) to download: | Notice to Employees — DE 1857A — (11/2013) |
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Uniformed Services Employment and Reemployment Rights Act (USERRA) Notice — Federal | Document(s) to download: | Your Rights Under USERRA — (04/2017) | United States Code, Chapter 43, Part III, Title 38 |
Walsh-Healey Act (The Service Contract Act and Public Contracts Act) — Federal | Document(s) to download: | Notice to Employees Working on Government Contracts — WH Publication 1313 (April 2009) | Post while performing government contract work subject to the Service Contract Act or Public Contracts Act |
Whistleblowing — California | Document(s) to download: | Whistleblowers Are Protected — Labor Code Section 1102.8(a) | Locations may utilize a tailored version with local contact information listed |
*Workers’ Compensation — California | Document(s) to download: | Notice to Employees - Injuries Caused By Work – DWC 7 (1/2016) | * Blank(s) to fill in. |
And Justice for All – USDA | Document(s) to download: AD-475-A (Green) AD-475-B (Blue) AD-475-C (Red) AD-475-D (Orange) | AD-475A | County CE offices are required to post. Green version is the most commonly used (WIC programs). Blue version is for nutrition programs conducting SNAP-Ed (CalFresh). The room where the public meets for CE programs needs to have the poster displayed. Contact UC ANR Affirmative Action office for more detail |
CAL/OSHA - Summary of Occupational Injuries and Illnesses — California | The UC Office of General Counsel determined that UC campuses and other locations (including ANR) are exempt from this record keeping and posting requirement. Our partners in the Workers Compensation programs at the campuses will continue to track key injury and illness metrics in order to monitor trends, but will no longer be preparing or posting the OSHA 300A log. | CAL/OSHA Form 300 - Log of Work-Related Injuries and Illnesses — Appendix A (7/2007) | N/A
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