Sharing your Group's media is an important part of the documentation process for content creation.
Why use a Shared Folder for your Site's Media?
Storing your website's images, documents, and videos in a shared drive or folder ensures long-term accessibility. Team members may retire, change roles, or leave the organization and when media is only saved in a personal drive, it can become lost or difficult to retrieve. A shared location allows current and future site editors to easily access, update and manage content without interruptions, helping maintain a consistent and reliable user experience. Your team will need to determine where you want to keep archived content such as SharePoint, GoogleDrive or Box.
Note: The IWP platform is not a content archive. If you are interested in creating an archive of your old content, please reach out to the UC Merced CARA archival project.
Here are some tips and tricks to help make the process smoother for you and your colleagues.
- Make sure to download the files onto your laptop or PC
- After you download the media onto your laptop or PC, be sure that you have the original website so that you may reference back to it when uploading it.
- It is important to review the media files to ensure that the original link is not broken and the image is intact.
Photo credit: Evett Kilmartin
- Upload your media files to a shared drive or internal platform.( Box, Google Drive etc.)
- Let your colleagues know where to find them.