Delegation of Authority

Major Responsibilities That Can Be Delegated:

• Establishing a financial plan based on programmatic priorities that result in maintaining a positive financial fund balance for individual units within UC ANR.
• Implementing monitoring and reporting procedures for individual units within UC ANR to measure progress in achieving the financial plan and to ensure that no funds are in overdrafts status

Major Responsibilities That Cannot Be Delegated:

• Establishing a financial plan based on programmatic priorities that results in maintaining a positive financial fund balance for the entirety of UC ANR.
• Implementing monitoring and reporting procedures for the entirety of UC ANR to measure progress in achieving the financial plan to ensure that ANR leadership is sufficiently informed of its financial status.

Selected Requirements, Risks and Mitigation Measures

In order to accomplish UC’s mission and vision to promote teaching, research and public service, administrative officials must manage resources in an efficient and cost-effective manner.

The administrative official of each unit shall adopt the following principles and responsibilities to ensure sound resource planning and management.

1. An annual budget must be established to accomplish the following:

• Project resources necessary to achieve UC ANR’s goals and objectives
• Measure current financial performance
• Discover significant transaction errors
• Detect substantial change in circumstances or business conditions

2. A budget must be attainable, reasonable, and realistic.
3. All budget proposals must comply with all relevant policies, rules, and regulations.
4. Units must operate within their budget. Where expenditures exceed budget, justification and a formal plan to eliminate deficit balances must be pre-approved in accordance with UC ANR Policy and Procedure Manual Section 293, Deficit Management Policy.

All planning and budgeting activity must include:

1. A mission statement with goals and objectives for each unit that is simple, direct, attainable, and includes measurable goals.
2. A thorough process for identifying, implementing, and evaluating activities required to achieve UC’s goals and objectives.
3. An annual budget process aimed at re-evaluating current and future budget requirements.
4. A consistent method for gathering and analyzing data.
5. Sufficient detail and descriptive narrative to clearly portray how all unit operations are being financed including:

• All funding sources
• Revenue estimates
• Major expenditures by category
• Major assumptions and forecasting methods used

A method for taking corrective actions that includes:

• Revising budgets and associated plans to reflect changing business conditions
• Advising UC ANR leadership of the impact of potential changes to activities, goals and objectives
• Correcting transaction errors
• Altering future budget assumptions
• Implementing new control procedures
• Documenting managerial decisions that depart from the budget

Resources and Background Information

• UC ANR Policy and Procedure Manual Section 293, Deficit Management Policy

For further information contact the Resource Planning and Management Director.