Many of you may know that UC Davis Procurement is changing the process for documenting and requesting payment for unauthorized purchases, effective January 17, 2025. Please refrain from completing the UC Davis Unauthorized Purchase Statement in DocuSign. This change is specific to UC Davis.
At UC ANR, we will continue to adhere to our established internal procedures to ensure consistency and compliance within our operations. All Unauthorized Purchases should be submitted through Workflow Automation for exceptional approvals when requesting reimbursement or payment.
Unauthorized purchases are commitments made on behalf of the University of California without following the correct processes and obtaining the appropriate approvals. Unauthorized purchases are against policy and will be monitored to ensure compliance and for reporting purposes. More information on unauthorized purchases and confirming orders are available on the UC ANR website. Additional guidance will be provided on how to avoid unauthorized purchases.
Please work with your business partners at the Business Operations Center (BOC) and Statewide Programs & REC Operations (SWPR) to ensure that purchasing procedures are consistently followed.
If you have any questions about the authorization and need assistance with any purchases, please do not hesitate to reach out to your business partners at BOC, SWPR and Procurement.
Thank you,
Lana Schweikert
Controller's Office