UC ANR Procurement
Procurement is a new division at ANR designed enhance procurement expertise within ANR. Procurement is looking at policies, procedures, systems, and processes with an eye on making improvements where feasible. This can be in terms of compliance, negotiating, tying into UC systemwide procurement, administering formal and informal RFPs through the ANR lens. ANR is disbursed across the entire state, which makes its supply chain, and inner workings more complex than being in one central location. ANR Procurement will always work for improving business processes, efficiencies, cost-saving, and other value opportunities. ANR Procurement began representation on the UC Systemwide Procurement Leadership Council in 2024.
Topics
Vehicle Procurement & Management
UC ANR Staff
Contact Procurement for assistance with:
Informally competing for:
- goods/materials/supplies & non-trade services from $10,000 - $100,000
- maintenance (trades) for work that is less than $50,000
Formally competing for goods/materials/supplies & non-trade services exceeding $100,000
Implementing SB1 - UC small business first policy where required
Contact the Business Operations Center for all necessary forms & instructions:
UC ANR Business Operations Center
Suppliers
Click here to see UC Systemwide Procurement supplier resources
UC & UC ANR public bids are posted at CalUSource
Click here for UC ANR construction projects
Vehicle Procurement & Management
Purchasing Process Steps
Policies
Forms
When acquiring a vehicle, Unit Directors are encouraged to consider the various options presented on the Fleet Operations webpage, including leasing, purchase, FEPP, and long- or short-term rental. If purchasing a vehicle is determined to be your best option, follow the process below.
Step 1 - Initiate Vehicle Request and Approval
Area/County/REC/Unit Director, Superintendent, and/or Business Officer complete the following:
- Utilizing general vehicle specifications and alternative fuel requirements from ANR Fleet Manager and the State Contract, obtain quotes from approved vendors (see details on access state contract below).
- Complete Vehicle Purchase Request and Approval Form (form coming soon) including Director Signature.
- Email form and quotes to Darryl Sweet (drsweet@ucanr.edu), UC ANR Chief Procurement Officer. Darryl will review for compliance with University and State vehicle purchasing requirements.
Step 2 - Review
UC ANR Chief Procurement Officer, Executive Director of RPM, and your Vice President or Vice Provost complete the following:
- Review quotes to ensure compliance with State, University specifications.
- Notify BOC Business Partner Team or Business Manager if changes need to be made.
- Once finalized sign the Vehicle Request Approval form and follow the routing instructions on the form.
Step 3 - Initiate Purchase Requisition
Your BOC Business Partner Team and/or Business Manager completes the following:
- Confirm quote and vehicle availability with dealer. Note: this quote should include the cost to have dealer file DMV Paperwork.
- Initiate and submit Purchase requisition in UCD purchasing system.
- Upload the following documents: Specifications, quotes, and Approval form with all signatures.
- Provide document number to Chief Procurement Officer for review and confirmation and approval/concurrence by UCD Fleet Services if necessary.
Step 4 - Issue Purchase Requisition:
UCD Purchasing completes the following:
- Place order for vehicle.
- Note: ANR uses UCD purchasing system, which routes all vehicle requisitions to UCD Fleet Services for approval. UCD Fleet Manager may contact Darryl Sweet to confirm ANR approval.
Step 5 - Fulfill Order:
Auto dealer completes the following:
- Receive Purchase Order from UCD.
Note: Delivery depends on vehicle availability. Vehicles may take longer to obtain during the spring and summer due to manufacturing schedules. Vehicle may be immediately available from dealer lot, or it may need to be ordered from the manufacturer and delivered to the dealer.
Step 6 - License and Registration:
UC ANR Chief Procurement Officer and Business Partner and/or Business Manager complete the following:
- Obtain vehicle registration and license plates from DMV.
- Note: Only Fleet Manager, Associate Vice President, and Vice President are authorized to sign DMV forms on behalf of ANR.
Note: Delays may occur due to DMV processing times.
Fleet Compliance - Fuel Standards
In order to comply with state and federal regulations and University policy, ANR must comply with the Energy Policy Act of 1992 (EPAct), which requires that 75% of the University’s light duty vehicle acquisitions shall be alternative fuel vehicles (AFVs).
- A light duty vehicle is a vehicle under 8500 lbs gross vehicle weight rating (GVWR)
- An alternative fuel vehicle (AFV) is a vehicle that is capable of operating on a fuel other than gasoline or diesel, such as: 85% ethanol (E85), compressed natural gas (CNG), hydrogen, or electricity
- A plug-in hybrid generally counts as an AFV, but an ordinary hybrid vehicle does not — the only fuel it receives from an outside source is gasoline.
- A biodiesel vehicle is not recognized as an AFV per se, but can earn credits for consuming biodiesel.
- The regulation exempts law enforcement vehicles, emergency response vehicles, and experimental vehicles
ANR's strategy to comply with EPAct is for ANR units to purchase flex fuel vehicles that run on gasoline or ethanol whenever possible. Generally, flex fuel vehicles are offered on the state contract at costs close to or equal to gasoline fueled vehicles. While not every vehicle offered on the state contract is a flex-fuel vehicle, flex-fuel vehicles are available in most vehicle categories. Additionally, the increasing availability of plug-in hybrid vehicles provides additional viable options for ANR operations.
UCOP Policy Compliance
As noted on the form, UC ANR complies with UCOP Policy BUS-8: Sustainable Practice.
Forms
ANR Forms and Documents
Vehicle Purchase Request and Approval Form (form coming soon)
State Contract Documents
UC ANR vehicle purchases use the statewide contracts for fleet vehicles. To access the most current information regarding the state contract for vehicle purchases, see the Department of General Services (DGS) Statewide Contract Fleet Vehicles. You will then need to locate the documents (user instructions, specifications, and contract pricing) for the specific type of vehicle you are searching for (Cars, Trucks, or Vans/SUVs).
Policy Links
BFB-BUS-43 Purchases of Goods and Services; Supply Chain Management
Chief Procurement Officer
Office of Procurement
UC ANR Business Operations
1111 Franklin Street, 11th Floor
Oakland, CA 94607-5200
Phone: (510) 987-0145