Zoom Resources

UC ANR uses Zoom for video, phone, and web conferencing. Use the links below to access training, security guidance, and best practices for your meetings.

Important Zoom Resources

• Zoom best practices
• Avoid Zoom bombers
• Manage participants
• Avoiding Zoom fatigue (PDF, 250 KB)
• Zoom basics
• Zoom training resources
• UC ANR guide to giving a better webinar
• Advanced Zoom settings

Zoom Best Practices

The Chief Information Officers of the University of California are closely monitoring Zoom's security and privacy practices. Zoom has been responsive to these concerns, including releasing timely security patches for newly discovered vulnerabilities.

UC has a system-wide agreement with Zoom that includes the UC Data Security Appendix and a HIPAA Business Associate Agreement, providing stronger privacy protections than Zoom's standard terms.

Privacy and security are a shared responsibility. All users should:

• Install Zoom client software updates as soon as they are available.
• Configure meeting accounts to provide the highest privacy protection for all participants, following your location's published guidance.
• Check your location's published guidance periodically for updates.

Questions? Contact UC ANR IT security.

Zoom meeting privacy options

Zoom offers several options to keep meetings secure and prevent unwanted guests. Balance usability with the security controls you apply.

Avoid Zoom bombers

Zoom-bombing occurs when uninvited guests join a meeting to share disturbing content or harass attendees. Most incidents involve publicly shared meeting links. To protect your meeting:

• Do not publish a public link to your event on the web or social media.
• Avoid using your Personal Meeting ID (PMI) to host events. Your PMI is essentially one continuous meeting. Learn how to generate a random meeting ID using Zoom's schedule feature.
• Require participants to enter a password to join the meeting.

Manage participants

• Use the Waiting Room to screen guests before admitting them to the meeting.
• Restrict screen sharing: in the host controls, click the arrow next to Share Screen, then Advanced Sharing Options. Under "Who can share?" choose "Only Host." You can also set this as the default in your web settings.
• Remove unwanted or disruptive participants: in the Participants menu, hover over a participant's name and click Remove.
• Prevent removed participants from rejoining: by default, removed participants cannot rejoin the meeting.
• Put attendees on hold: temporarily disable video and audio for all other participants while you address an issue.
• Disable a participant's video: hosts can turn off video for any participant to prevent distracting or inappropriate gestures.
• Mute participants: mute individuals or all participants at once. Enable Mute Upon Entry in your settings for large meetings.

Additional resources: Guidance for telecommuters, Zoom webinars, Zoom training resources.

UC ANR Guide to Giving a Better Webinar

Using technology well is only part of a good presentation. The tips below can help you engage your audience more effectively.

1. Getting ready
2. Present as a team
3. System and setting elements
4. On the day — just before starting
5. During the presentation
6. Post webinar

Zoom Basics

If you have a UC ANR portal account and a @ucanr.edu email address, sign in at ucanr.zoom.us or find the Zoom login link under "Conferencing" in the ANR portal.

To get started:

1. Sign in to the Zoom website with your ANR portal account.
2. Download the Zoom app.
3. Make sure you have the proper equipment. See Zoom recommended hardware for guidance.
4. Review UC ANR Zoom training materials.
5. For additional help, visit Zoom's getting started resources.
6. Contact IT for support: submit a support ticket or email help@ucanr.edu or call 530-750-1212.