MOU FAQs

What is an MOU?

An MOU is a memorandum of understanding which is a simple agreement meant to outline a collaboration between two or more parties.

Why do I need an MOU?

An MOU is used to clarify roles and responsibilities between the collaborating parties, while addressing liability, indemnification, insurance, and other risk factors. It is a great way for programs to begin projects with clear expectations or to aid in managing existing projects to ensure the continued success of our programs. 

Bottom line, an MOU will help protect the UC, the other party, and YOU.

When do I need an MOU?

You should always have an MOU if you are delivering programmatic lessons, workshops, and/or activities on non-UC property, such as at a school, library, community organization, etc.

How do I draft an MOU? And who do I send it to?

1. The other party has a form they want use. Please fill out that form as best as possible and then send to PCPA at newagreement@ucanr.edu. PCPA will provide you with next steps and assist you through the process.
2. The other party doesn’t have a form, please use our MGP MOU template (Located in the right column). Before sending to the other party, fill out the template as best you can and send to PCPA at newagreement@ucanr.edu. PCPA will review, provide you with next steps, and assist you through the process.

Can I, my supervisor, or my County Director sign an MOU or form from the other party?

No. Only people with the delegated authority from the ANR Vice President are approved to sign these types of agreements. Please contact PCPA with any questions.

Should I have the other party sign our agreement before sending to PCPA?

No, please have PCPA review all drafts before sending to the other party. This will save time and confusion during the review process. PCPA always needs to review before sending to the other party. 

Most of the time PCPA will arrange for execution of agreement for both parties via DocuSign. In some instances, the other party has a preferred method of signature collection, but PCPA will always guide you through this process.

The site I'm working with is requesting a "Proof of Liability Insurance (Certificate of Liability or Self-Insurance)". Who do I contact at ANR for this?

If you need a copy of UC’s generic certificate of self-insurance or to request a certificate of insurance for additional insured, please visit the Risk Services website on Certificates of Insurance located here: https://ucanr.edu/sites/risk/Forms_and_Waivers/Certificates_of_Insurance/.

What if the other party wants “wet” signatures?

While we strongly prefer to use electronic signatures, “wet” signatures can be obtained. Keep in mind this process takes much longer to complete. “Wet” signatures also require the following: 

1. To be mailed to the appropriate ANR person with authority to sign. PCPA will direct you on the appropriate person and address 

2. Include return envelope and necessary postage with return address. 

3. Print the same number of “original” copies as there are parties to the agreement (e.g., if there are two parties, you need two copies, one for each party, etc.). 

4. CPA will guide you through this process.

What is another ANR program wants to be included in our existing MOU?

That is OK, contact PCPA and we will review the existing MOU and determine the best way to add another program. Most of the time it means drafting an agreement and including the other program’s project description/scope of work.