Test PB Collection: FTE

Steps 4-6 include the following topics Preparing a proposal Sending required documents Contacts for proposal submissions Where to submit your proposal...

Brand New Rate? YES -then continue to prepare proposal Modified or Existing Rate? YES -jump to email documents Create a detailed explanation of the new activity and why it is required.

If annual revenue for the activity is greater than $15,000, Next: Step 6 Control Unit Submits to Rate and Recharge Committee If annual revenue for the activity is less than $15,000, Your Control Unit will inform you if the rate is approved or if more information is required.

If annual revenue exceeds $15,000, your Control Unit will review the rate items in your Rate Proposal. If approved, they will then forward the Rate Proposal to the Rate and Recharge Committee for approval.

Steps7-12 include the following topics Creating accounts Naming accounts Rate notification wording Billing procedures Monthly monitoring checklist Quarterly monitoring checklist Break-even analysis checklist Trend analysis checklist...

Once you have received approval of your rate, proceed to establishing an account. 1. Contact your Control Unit Ask them to verify the account name and fund number for the rate. Davis Units should also review the Account Naming Conventions guidelines to establish an account name.

Rate Posting Example: The Full Cost rate conducted at (Name of Unit or Center) for the (2011-2012) fiscal year is $00.00 per (unit: hour, project acreage, etc).

Establish Budget in Financial System. Create Budget documents in Financial Reporting system. Any estimated recharge activity equal to or greater than $15,000 must be made part of the permanent and temporary budget and adjusted annually.

For University Customers Researchers and/or customers must provide valid account numbers. Some Units may require additional information such as a proposal/award notification. Use your Financial Reporting System to verify the account is active and has sufficient funding.

Review Financial System Ledgers Every month, use the Monthly Monitoring Checklist and your financial reporting system to review income and expenditures in your account.