Gender Recognition and Lived Name

At UC ANR, we strive to cultivate a culture of belonging, an environment free of discrimination and harassment in which all members of our community — including transgender and nonbinary people — can thrive. We are implementing the UC Presidential Policy on Gender Recognition and Lived Name (GRLN) to ensure that all employees, learners, patients, and affiliates are identified by their accurate gender identity and lived names. We encourage all UC ANR members to live our Principles of Community by helping to make our organization one where everyone's gender identity is affirmed and lived names are used, recognized, and respected.

Policy Information

The legal name of university students, employees, alumni and affiliates, if different than the individual’s lived name, must be kept confidential and must not be published on documents or displayed in IT Resource Systems that do not require a person’s legal name.

It is the intent of the University that implementation of this policy begins on the date of policy issuance [November 17, 2020] with full implementation of policy and procedures completed no later than December 31, 2023 for systems that do not rely on UCPath data. Systems that are dependent on UCPath data have until June 2024 to be in compliance.

Learn More about Gender Recognition

A training course has been added into the Learning Management System (LMS): UC Gender Recognition and Lived Name: An Introduction to Gender Awareness (35 minutes)

UC is making systemic changes to ensure greater inclusion of gender. This includes changes in data systems, policies, and awareness within the UC community. To help build that awareness, this course will introduce users to terms and concepts related to gender and nonbinary identities, as well as best practices for name, pronoun, and title usage.

Direct Link: UC Gender Recognition and Lived Name

LMS Code: UCGRLN-03-ECO

Learn More About Changing Your Name in UCPath

Please review all steps below. Some people may need to complete more than one of the steps below to update a lived name across all systems they are in.

Log into UCPath Online
Select Employee Actions > Personal Information > Personal Information Summary
In the Legal/Name section, select the arrow to expand the box
Select Add Name
Enter your information and click Save

Additional Resources

GRLN: Office 365 Help

GRLN: Form Guidance

Tips for updating Name in Microsoft Outlook:

UC Davis has recently implemented changes to Microsoft Office 365. In Microsoft Outlook, your name display will automatically reflect based on your Name in UCPath.
If your Name had not been updated in UCPath, you may have already noticed changes to your display name but that can be corrected. To correct or update, please go to UCPath to make changes for your Name. Instructions can be accessed at Update My Name.

Tips for updating Name in UCPath:

Review instructions to update your Name in UCPath here at Update My Name.
After making your changes in UCPath, make sure to click the Submit button to get to the Save confirmation screen. Once on the Save Confirmation screen, click Ok and then you should receive an email confirmation confirming changes. UCPath will then confirm the name change.
Updates will appear in 24-72 hours (about 3 days) in UCD Microsoft 365. If it has been longer than 72 hours, please verify the updates are reflected in UCPath as appropriate. Log out and back into systems to also assist in updating the new data. If this persists, please contact UCD IT Express. Some platforms may not reflect lived names immediately after a change is made. For example, the Microsoft Teams client may cache some data, like display names, for up to 28 days.

For More Information

Please feel free to email the Gender Recognition and Lived Name workgroup at GRLN@ucanr.edu should you have any questions or want additional information on items related to the Gender Recognition and Lived Name policy at UCANR.