Forms and Resources

Getting Started

• Staff Hiring Process
• Staff Position Management Form 1.13.25 (download and complete in Adobe)
  • Department Codes for PMF Help
  • Job Codes for PMF Help
  • Location Codes for PMF Help
• Financial Points of Contact by Dept
• HR Data Changes Requests (use Chrome and UCD email)
• Human Resources Help (SN)
• Creating a Secure Digital Signature Guidelines - ADOBE
• Contingent Worker FAQ's
• Location Assignment by HR Business Partners

Timelines

• Position and Data Change Workflow
• Staff Personnel Unit General Timelines
• Open Recruitment Timeline & Flowchart
• Identified Candidate Timeline & Flowchart

Classification

• University of California Series Job Specifications
• ANR Position Description Glossary
• UC ANR Working Titles Guidelines
• Contract & Limited Term Appointment Extensions
• Typical Positions 2022
• Pre-Classified Spreadsheet
• JDX Job Builder (Log-In) - Review Training on Classification page first!

Recruitment and Selection

• Hiring Manager Recruitment Checklists
• Waiver of Recruitment - for Identified Candidate requests
• Per Diem Information and ANR Procedures
• Visa Sponsorship
• Recruitment Screening Criteria Spreadsheet
• Reasons for Selection and Non-Selection
• Interview Guidelines 
• Sample of Interview Questions
• Work Sample Instruction
• Sample Reference Check
• Request for Verification of Previous Employment
• Sample Rejection Letter

Compensation & Budgeting

• Systemwide Salary Scales (TCS)
• Student Assistant Compensation 
• Camp Compensation
• Composite Benefit Rate
• Benefit Level Eligibility (BELI code)
• Compensatory Time Off (CTO)
• Equity and Market Reviews
• Business Operations Center for Davis and Kearney

Conditions of Employment

• Background Investigation Manual - Risk Management
• Pre-Placement Medical Examination with Occupational Health
• Intent to Change Conditions of Employment
• Telecommuting-Agreement - ACADEMIC
• Telecommuting Agreement - STAFF

Making an Offer

• Sample Offer Letter Templates
• "Making the Offer" Script 
• Pre-Hire (Staff) Form 1.14.25

New Hire Paperwork

• New Hire Paperwork Forms 
• Staff Hiring Process
• Business Operations Center at Davis

Performance Evaluations

• ANR Performance Standards
• Career Planning Tool 

Probation Period

• Probationary Period Report Form
• Probationary Period Instructions & Summary

Layoff

• ANR's Layoff Procedures
• Layoff Plan Template
• Layoff Seniority Calculation Form
• Layoff/Reduction in Time Grid

Separation

• Offboarding Checklist
• Termination and Final Pay rev 1.10.24

Labor Relations

• Bargaining Units and Contracts

Leave Management

• FMLA Toolkit (UC Davis Website)
• Leave Request Form
• Disability Management
• Absence From Work PPSM 2.210
• Work Contingency Plan Example

Don't see what you need?

New Hire Paperwork Forms

BOC at Davis Financial Forms

Financial Points of Contact by Dept